Payroll Clerk

March 21 2021
Industries Retail , Wholesale
Categories Accounting, Finance, HR, Training, Payroll, Payroll
Aurora, ON

Payroll Clerk

Location: Aurora, Ontario
Department: Human Resources
Reports to: Manager, Payroll
Employment Status: Full-time (35 hours per week)

Job Purpose

This position is responsible for ensuring the accurate and timely processing of payroll, time and attendance and file management for both salaried and hourly employees. In addition, this position is responsible for ensuring compliance with provincial and federal legislation and Company operating policies and procedures.

Duties and Responsibilities

  • Project / Task Management
    • Assist the Payroll Manager with accurate and timely preparation and processing of the multi-provincial bi-weekly payroll for the hourly and salary employee group.
    • Data entry of new hires, terminations, status changes and rate changes.
    • Maintains personnel files and ensures that all necessary documents are in receipt.
    • Assist in the preparation of year end tasks, T2200, T4, Workers compensation.
    • Supports internal staff in Dayforce HCM prior to payroll processing for both hourly and salary employees' time and attendance process.
    • Remitting and reconciliation of the monthly Workers Compensation.
    • Worker Compensation journal entry for actuals and accruals.
    • Special calculations such as Severance, Retro, Termination, Garnishments.
    • Provides direct support to the Payroll team on an ongoing basis and assists with various payroll reports, as required.
    • Relief coverage during peak period and during vacation leaves.
  • Customer Service
    • Provide excellent customer service to both internal and external customers for payroll, benefits and HR related inquires.
    • Diffuse upset customers and work with Manager, Payroll to resolve.
    • Resolve customer requests from Quebec. 
  • Detail Orientation
    • Ensure accuracy and inclusion of all pertinent information on all documentation.
    • Ensure attained information is properly secured and processed in a timely manner.
    • Audit incoming data to ensure compliance and accuracy of information being processed.
  • Accountability
    • Ensure integrity of data for all entries ensuring backup/support documentation is attained and on hand at all times.
    • Ability to handle and manage confidential issues with a high degree of professionalism and discretion.
    • Take responsibility and ownership of all assigned tasks.
    • Ensure accurate and timely completion of all assigned tasks and responsibilities
  • Communication
    • Communicate professionally verbally and in writing to internal customers.
    • Seek assistances when communication is required in French.
    • Ensuring regular updates and completion timelines are effectively communicated to management.
  • Quality
    • Ensure all documents, reports, and communications are accurate, print ready and meet Company Standards, in advance of implementation.
    • Partner with Store Operations and co-workers to ensure deadlines and timelines are met.
    • Ensure employee pay and benefit documents provided for processing are accurate and completed properly in advance of payroll system entry.
    • Notify management of any discrepancies and work towards resolving.
  • Compliance
    • Ensure payroll is accurately keyed, tracked, managed and stored in compliance with Company Operating Policies and Procedures and legislation, specifically as it pertains to:
      • file/management and document retention,
      • Privacy Act,
      • provincial and federal employee pay standards, and
      • employee benefits administration standards.
  • Teamwork
    • Work in collaboration with co-workers to build effective relationships to support the achievement of position requirements.
  • Promotes and works to maintain workplace wellness, health and safety, through active compliance with all workplace health and safety policies and procedures.
  • Any other duties as required.


  • Post-Secondary education in Payroll or related field
  • Fluent in French, an asset
  • Payroll Compliance Practitioner (PCP) designation or in the process of attaining through the Canadian Payroll Association, an asset
  • 1-2 years' experience conducting full cycle payroll
  • Intermediate knowledge of MS Office Suite
  • 1-2 years' experience working with Ceridian Dayforce and Microsoft Navision an asset
  • 1-2 years' experience working with relevant legislation such as Pay Equity, Employment Standards Act, Income Tax Act, etc.
  • 1-2 years' experience working under pressure and meeting tight deadlines in a standard driven environment

No telephone calls please. No agency calls please.

Bulk Barn Foods Limited thanks all applicants for their interest in this opportunity. Only candidates selected for an interview will be contacted.

Bulk Barn Foods Limited is an equal opportunity employer that values diversity in the workplace. In accordance with the AODA accommodation is available, if requested.

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