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Job summary

The Recruitment Operations Associate provides comprehensive support to the Talent Acquisition team by managing onboarding activities, candidate communications, and recruitment documentation. They also maintain applicant tracking systems, coordinate interview schedules, and promote the employer brand through social media.

Job details

· Provides support to the Talent Acquisition team with daily recruitment and onboarding activities and initiatives; · Assists with guiding candidates through the application and interview process, personalizing the experience of each applicant; · Prepares candidate and new hire packages in a clear and consistent manner; · Prepares recruitment materials and posts jobs to applicant tracking system, appropriate job boards, platforms, and agencies; · Coordinates all onboarding activities including pre-employment screenings, background checks, occupational health appointments, new hire paperwork, new hire trainings (i.e., BLS), and new employee orientation; · Facilitates bidding process for collective bargaining positions (i.e., prepares posting folders and spreadsheets, collects and enters bids) while working hand-in-hand with Labor and HRIS; · Communicates with internal and external candidates, providing instructions and responding to inquiries in a timely, clear, professional manner; · Administers temporary staffing placements (order posting and fills, tracking hours, invoice processing, etc.); · Assist in the execution of the onboarding of all contracted (i.e., travelers, independent contractors, etc.), including meeting and greeting upon the first day of assignments; · Responsible for the job description implementation/updates in the applicant tracking systems and shared drives; · Manages by tracking, monitoring, communicating, and reporting on the Employee Referral Program; · Manages and disseminates voicemails and messages from the general Recruitment Line; · Assists in all aspects of application testing. Including: administering, tracking, organizing, and bringing forward suggestions to maintain continuity between entities; · Provides back-up support to conduct phone screens and reference checks of candidates; · Assists with scheduling and coordination of interviews, including any necessary travel; · Creates new employee files in accordance with CCHC standards to ensure set compliance standards; · Creates and posts content on an ongoing basis to CCHC’s recruitment/careers presence on various social medial platforms, promoting the employer brand, highlighting career opportunities, and attracting and engaging new candidates and current employees; · Participates in departmental projects and initiatives to ensure engagement with our current team members (i.e., Wellness Cart, Social Media photo opportunities, etc.); · Performs other duties as assigned. · College degree with 2 – 3 years of experience or equivalent combination of education and experience;· Strong attention to detail and superior communication skills; · Proficient organizational skills; must possess ability to multi-task and prioritize in a fast-paced environment; · Excellent customer service skills; · Ability to effectively communicate, but verbally and in written format; · Advanced computer skills with experience working with Microsoft Office applications and applicant tracking systems.

What you’ll do

The Recruitment Operations Associate provides comprehensive support to the Talent Acquisition team by managing onboarding activities, candidate communications, and recruitment documentation. They also maintain applicant tracking systems, coordinate interview schedules, and promote the employer brand through social media.

Requirements

Candidates must possess a college degree with 2 to 3 years of relevant experience or an equivalent combination of education and experience. Strong organizational, communication, and computer skills, particularly with Microsoft Office and applicant tracking systems, are required.

Listed skills

• Customer service · Preferred
• Recruitment · Preferred
• Administrative Support · Preferred
• Communication · Preferred
• Reporting · Preferred
• Multi-Tasking · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• scheduling · Preferred
• Onboarding · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Talent acquisition
• Onboarding
• Applicant tracking systems
• Recruitment
• Communication
• Organizational skills
• Customer service
• Microsoft office
• Data entry
• Scheduling
• Background checks
• Social media management
• Multi-tasking
• Reporting
• Administrative support
• Invoicing
• Coordinating
• Prioritization
• Detail Oriented
• Employer Branding
• Organizational Skills
• Microsoft Office
• Professionalism
• Customer Service
• Software Testing
• Computer Literacy
• Bidding
• Multitasking
• Human Resources Information System (HRIS)
• Employee Onboarding
• Talent Recruitment
• Basic Life Support (BLS) Certification
• Spreadsheets
• Applicant Tracking Systems
• Collective Bargaining
• Phone Screening

Job areas

• Human Resources
• Administrative
• Customer Service & Support
• Recruitment Associate
• Scheduler / Operations Coordinator
• Stock Clerks
• Production, Planning, and Expediting Clerks