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Job summary

The incumbent provides administrative support to the Human Resources department, including drafting communications, processing hiring documentation, and maintaining HRIS data. They also assist with staffing processes, payroll production, and responding to inquiries from employees and the public.

Job details

Position Title: Human Resources Assistant Competition Number: 020 – 2026 Administrative Unit: Human Resources Services Immediate Supervisor: Director, Human Resources Services Position Type: 18 month term contract, Full-time (Non-Unionized) Hours of Work: 35 hours per week Salary Scale : Level 4 ($50 230 to $ 63 005) In this document, the masculine pronoun is used without discrimination and only for conciseness. Saint Paul University (1848) is the founding college of the University of Ottawa, with which it has maintained an affiliation since 1965. Bilingual and on a human scale, it has more than 1,000 students; it offers programs in social communications, counselling and psychotherapy, canon law, public ethics, conflict studies, social innovation, leadership, ecology and equity, and theology. Why choose Saint Paul University? Working at Saint Paul University means working in an environment where collaboration, proximity and the opportunity to have a concrete impact are important. The University offers its staff an environment that promotes professional development, work-life balance which includes a four-day work week, as part of a regular 35-hour week for administrative staff, vacation, a pension plan and a group benefits program. Staff also benefit, subject to applicable conditions, from a tuition fee exemption for most programs offered by Saint Paul University and the University of Ottawa, promoting learning and professional development throughout their careers. We are looking for people who want to share their expertise at the service of an organization on a human scale, while actively contributing to the development of their colleagues, the evolution of the University and the continuous improvement of our practices. At Saint Paul University, your expertise is recognized, your contribution is visible and your work will have a concrete impact. SUMMARY Reporting to the Human Resources Director, the incumbent is responsible for assisting activities related to human resources and providing administrative support to this group. During the first few weeks the incumbent will help with reducing the backlog of files. KEY RESPONSIBILITIES * Carry out administrative tasks such as filing, , drafting reports, , etc.; * Respond to questions and requests for information from employees, professors and the general public in a timely manner; * Draft communications to employees or other documents related to human resources; * Assist with various files and/or projects related to human resources and provide follow-up as required; * Assist in the staffing process for assigned positions, (scheduling interviews, hiring, contracts, follow-up and filing); * Process the hiring and rehiring of employees in Workforce Now, the HRIS system and give employees access to the system; * Ensure the accurate updating of human resources data in Workforce Now, the HRIS system; * Support payroll production by entering data, , and conducting searches in physical files or in the systems as needed; * Prepare, develop and/or update various reports using the HRIS, Excel, online reporting * On-going monitoring of files, reports, spreadsheets and contracts, etc. EDUCATION, EXPERIENCE, AND KNOWLEDGE * Post-secondary education in human resources, administration or a related field, plus at least one (1) year of experience in human resources, or a combination of education and equivalent experience * Bilingualism required (English and French) * Experience in customer service * Experience with ADP or any integrated human resources system would be an asset * Experience in payroll * Good understanding of software (Microsoft Office, Excel, email, Internet, Adobe Acrobat) * Strong communication skills, and excellent interpersonal skills * Availability and flexibility to be able to react to emergencies * Ability to set priorities and excellent time management skills * Ability to work as part of a team * Sense of initiative, autonomy and organization * Good judgment, and demonstrated tact and discretion * Attention to detail * Professionalism – ability to keep employee data confidential Interested candidates are requested to submit an online application at Job Openings (ustpaul.ca) by October 2, 2026 at 23:59. We thank all applicants for their interest in this position. We will be contacting only those candidates who have been chosen for the next step of the selection process. We are committed to ensure employment equity and we encourage the participation of all individuals eligible to work in Canada. If your application is successful and you require accommodation during the selection process, please notify us if you are contacted for an interview. Your personal information is protected under the provisions of the Privacy Act.

What you’ll do

The incumbent provides administrative support to the Human Resources department, including drafting communications, processing hiring documentation, and maintaining HRIS data. They also assist with staffing processes, payroll production, and responding to inquiries from employees and the public.

Requirements

Candidates must have post-secondary education in human resources or administration and at least one year of relevant experience. Proficiency in English and French is required, along with strong organizational skills and experience with HR software.

Benefits

• Four-day work week • Vacation • Pension plan • Group benefits program • Tuition fee exemption

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Human resources
• Administrative support
• Customer service
• Payroll processing
• Data entry
• Microsoft Office
• Excel
• Adobe Acrobat
• Communication skills
• Interpersonal skills
• Time management
• Attention to detail
• Confidentiality
• HRIS
• ADP
• Communication
• Microsoft Excel
• Continuous Improvement Process
• Detail Oriented
• Ethical Standards And Conduct
• Interpersonal Communications
• Professionalism
• Customer Service
• Time Management
• Administrative Support
• Administrative Functions
• Human Resources Information System (HRIS)
• Scheduling
• Concision
• Filing
• Tactfulness
• Ecology
• Multilingualism
• Spreadsheets
• Bilingual (French/English)
• Employment Equity
• Psychotherapy
• System Support
• Innovation Leadership
• ADP Workforce Now
• Theology
• Peace And Conflict Studies
• Social Communications

Job areas

• Human Resources
• Administrative
• Education
• Human Resources Assistant
• Personnel Clerks
• Human Resources Assistants, Except Payroll and Timekeeping