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Job summary

The Recruitment Associate will support talent acquisition efforts by coordinating interviews, managing candidate communication, and conducting talent mapping. They will also assist with new hire onboarding logistics and contribute to process improvement initiatives.

Job details

What we’re looking for Leo Berwick is seeking a highly organized, proactive Recruitment Associate to support and scale our talent acquisition efforts. This role is ideal for someone who enjoys both the operational rigor of recruitment coordination and the analytical, research-driven work of talent mapping and sourcing. You’ll work closely with our HR team and hiring managers to build high-quality candidate talent pools, maintain momentum across multiple searches, and deliver a polished, high-touch candidate experience in a fast-paced environment. This is a remote-first role; however, candidates who live near one of our office locations may be asked to attend the office occasionally for team meetings, collaboration, or business needs. You’re the right fit for this role if – Thrive in fast-paced environments and enjoy managing multiple, concurrent priorities Are highly organized, detail-oriented, and proactive in anticipating next steps Communicate clearly, professionally, and confidently with candidates and stakeholders Enjoy deep research, market mapping, and identifying hard-to-find talent Bring a growth mindset and are excited to build and refine recruiting processes Take pride in delivering high-quality work and a strong candidate experience Work well independently while collaborating closely with senior leaders and teams What you'll do Recruitment Coordination & Candidate Management (~35%) Coordinate interviews across multiple stakeholders and time zones. Manage candidate scheduling, confirmations, and follow-ups with accuracy and urgency. Act as a primary point of contact for candidates throughout the interview process. Candidate Experience & Communication (~20%) Deliver timely, professional, and thoughtful communication at every stage of the process. Track candidate progress and maintain clear, organized recruiting documentation. Operational & Administrative Support (~15%) Maintain organized recruiting records, search trackers, and candidate notes. Draft and format recruiting materials, interview guides, reporting and status updates. Monitor recruiting inboxes and prioritize incoming requests. Talent Mapping & Sourcing (~15%) Conduct comprehensive talent mapping across our business lines. Proactively identify, research, and engage high-caliber candidates using LinkedIn, referrals, and market intelligence. Build and maintain detailed talent pools for current and future hiring needs. Partner with stakeholders to understand role requirements, ideal profiles, and long-term talent strategy. New Hire Onboarding Support (~10%) Support offer coordination and pre-onboarding logistics, including offer letter follow-up and required documentation. Coordinate new hire onboarding logistics such as background checks, IT/equipment setup, and first-day scheduling with internal stakeholders. Serve as a point of contact for new hires between offer acceptance and start date to ensure a smooth transition. Process Improvement & Special Projects (~5%) Identify opportunities to update recruiting workflows and improve efficiency. Support hiring initiatives, search strategy development, and people related projects. Contribute to process-building in a growing, evolving organization. What you bring Undergraduate degree, plus an HR certificate (or equivalent), and one year of general corporate HR experience preferred. Eagerness to learn talent mapping and candidate sourcing techniques — no prior experience in these specific areas required. Comfort using AI tools (e.g., ChatGPT, Copilot) in day-to-day work, with a genuine interest in building AI fluency as part of the role. Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Exceptional organizational skills and attention to detail. Professionalism, discretion, and strong interpersonal skills. Ability to manage competing priorities and adapt quickly to changing needs. Comfort navigating ambiguity and building structure in a growth-stage environment. Benefits & Perks North America Unlimited paid time off including 2 weeks of disconnected time each year Flexible working arrangements – remote and location flexibility Tuition reimbursement Attractive medical, dental insurance Pension & retirement contributions Monthly fringe benefit stipend (up to $400) Additional benefits to support your physical and mental wellness Compensation: This is a permanent full-time role offering a base salary range of $55,000–$75,000 CAD, commensurate with skills, experience, and alignment with the requirements of the role. Placement within this range will be determined based on experience relevant to this role and scope of responsibility. Vacancy Statement: This posting reflects a new vacancy. Use of Artificial Intelligence in Hiring: The firm uses artificial intelligence tools to screen candidates for this role. Equal Opportunity Statement Leo Berwick provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type with regard to race, age, ancestry, color, creed, disability status (physical or mental), gender, marital status, legally-protected medical condition (including pregnancy), national origin, religion, gender identity or expression, genetic information, sexual orientation, military, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws.

What you’ll do

The Recruitment Associate will support talent acquisition efforts by coordinating interviews, managing candidate communication, and conducting talent mapping. They will also assist with new hire onboarding logistics and contribute to process improvement initiatives.

Requirements

Candidates should have an undergraduate degree, an HR certificate, and at least one year of corporate HR experience. Proficiency in Microsoft Office and a willingness to learn AI tools and talent sourcing techniques are required.

Benefits

• Unlimited paid time off • Flexible working arrangements • Tuition reimbursement • Medical insurance • Dental insurance • Pension contributions • Retirement contributions • Monthly fringe benefit stipend

Listed skills

• Attention to detail · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• scheduling · Preferred
• Process Improvement · Preferred
• data management · Preferred
• Stakeholder Management · Preferred
• Onboarding · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Recruitment coordination
• Talent mapping
• Sourcing
• Candidate experience
• Scheduling
• Research
• Market intelligence
• Onboarding
• Microsoft Office
• AI tools
• Communication
• Organizational skills
• Attention to detail
• Process improvement
• Data management
• Stakeholder management
• Process Improvement
• Management
• Coordinating
• Workflow Management
• Microsoft PowerPoint
• Microsoft Excel
• Detail Oriented
• Artificial Intelligence
• Microsoft Outlook
• Organizational Skills
• Talent Management
• Interpersonal Communications
• Professionalism
• Willingness To Learn
• Administrative Support
• Growth Mindedness
• Time Off Management
• Market Intelligence
• Employee Onboarding
• Strategy Development
• Talent Sourcing
• ChatGPT
• Talent Strategy

Job areas

• Human Resources
• Administrative
• Consulting
• Recruitment Associate
• Recruiting Assistant
• Personnel and Careers Professionals
• Human Resources Specialists