HR Coordinator, Business Analyst (Contract)

Surrey Schools

HR Coordinator, Business Analyst (Contract)

The Surrey School District respectfully acknowledges that our schools reside on the traditional, unceded, and shared territories of Coast Salish peoples: The q̓ ícə̓ y̓ - Katzie, the qʼwa:n̓ƛʼən̓ - Kwantlen and the SEMYOME - Semiahmoo First Nations, who have been stewards of this land since time immemorial.

Surrey Schools is the largest BC school district and the second-largest employer in Surrey. Surrey Schools provides quality education to over 82,000 students with 124 schools sites and a variety of other learning facilities, offering a broad range of innovative programs and services to support the learning of our students. The Surrey School District team of approximately 13,000 employees works tirelessly every day to ensure that children are getting the best start they can, providing the preparation to be our leaders of tomorrow.

Our Commitment:
Providing quality education extends beyond academic excellence; we are committed to creating and cultivating diverse, inclusive, and barrier-free environments for all applicants, employees, students, and their families.

Diversity, Equity, and Inclusion & Values:
Our identity, as Surrey Schools, is expressed in the shared values of openness, fairness and belonging and recognizes the importance of diversity of identity and thought. We are an equal opportunity employer and welcome applicants from all backgrounds. We are committed to removing barriers and creating a workplace where everyone, regardless of their background, feels empowered to contribute their best.

Join us in our mission to provide the best start for children, preparing them to be the leaders of tomorrow. If you are passionate about education, diversity, and making a positive impact, we invite you to explore opportunities with Surrey Schools.

Job Summary
The HR Coordinator, Business Analyst will play a pivotal role in supporting the implementation and deployment of a new ERP system. This position involves collaborating with various departments to develop solutions that align with the district’s strategic objectives and support the implementation of new systems and processes. Additionally, this role will enhance organizational efficiency by analyzing business processes and current workflows, identifying areas for improvement in programs such as attendance and disability management, labor relations and broader district related initiatives. The Business Analyst will be responsible for creating detailed documentation, conducting testing, and providing training and support to ensure successful user adoption. The ideal candidate will possess strong analytical skills, excellent communication abilities, and a proactive approach to learning and problem-solving.

*This position is a two-year temporary assignment*

Responsibilities

• Collaborate with business stakeholders to understand their business needs and challenges.
• Ensure all required functionalities are implemented by validating and tracing them back to requirements.
•  Design and build workflow processes to increase efficiency and support automation.
• Assess strategic and operational departmental needs, analyze and present options, and recommend and implement business solutions and process enhancements based on the overarching goals and objectives of the department.
• Develop and maintain reference documentation such as business process workflow charts, user manuals, and reference materials.
• Participate in system implementation and upgrades and lead testing and training initiatives.
• Identify and document defects during testing phases.
• Create comprehensive test plans and troubleshoot issues.
• Develop and maintain use cases, training plans and other project artifacts.
• Guide HR team members in querying and compiling information from HR systems.
• Collaborate with HR leaders and other departments to define data and system issues, develop recommendations, and evaluate potential improvements.
• Provide training and end-user support to ensure successful user adoption.
• Work together with the Systems and Analytics team to ensure data accuracy and integrity as well as provide analytical advice to HR leaders.
• Monitor and evaluate the effectiveness of implemented solutions.
• Perform other duties as required.

Qualifications
Education & Experience

• Bachelor’s degree in Computer Science, Information Technology, or related field. Minimum of three years of experience in ERP projects or similar roles Advanced skills in tools such as Visio, SQL, VBA and PowerBI.
  An equivalent combination of education and experience will be considered.
• Relevant certifications in business analysis and experience working on HR Systems are an asset.

Knowledge, Skills, Abilities

• Acts with accountability, responsibility an d transparency in the use of public funds.
• Commitment to inclusion and belonging and building a caring and respectful workplace.
• Ability to develop and maintain effective working relationships with staff across all levels of the district.
• Strong problem-solving and analytical skills.
• Excellent communication skills with the ability to translate user needs into technical solutions.
• Proactive in identifying and addressing issues and opportunities.
• Skilled in process mapping and design.
• Highly organized and capable of managing multiple priorities.
• Detail-oriented and accurate.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality is required.

What we're offering

• Comprehensive Benefits Package
  - Extended Medical, Vision and Dental
  - Life Insurance, Short-Term and Long-Term Disability
  - Employee Family Assistance Program
  - Municipal Pension
• 13 Paid Holidays, plus Sick & Vacation Time
• Supportive workplace with a positive and productive work environment. Feel a sense of security and safety to act, speak, and reflect who you are

The salary range for this position is $78,856 to $98,570 per year with comprehensive benefits package and Municipal Pension.

Placement in the salary range is determined by an assessment of qualifications and ability to meet the key requirements of the job, and consideration of internal equity comparisons. The midpoint of the range represents an employee that possesses full job knowledge, qualifications, and experience for the position.

Qualified applicants can apply on Make a Future at https://buff.ly/GTP7rMU by clicking the "apply" button to the right of the posting. The closing date for this position is June 11, 2025 at 4:00pm.

Note: Successful applicants will be required to consent to a Criminal Records Search prior to employment. Only those applicants selected for interviews will be contacted. To all others, thank you for your interest.