Staffing Clerk

Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others?

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of nearly 45,000 medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

All new hires to Fraser Health must have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.

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Come work with dedicated health care providers who are enthusiastic and committed to provide quality healthcare to our clients/patients/residents. We invite you to find out why more than 95% of new employees recommend Fraser Health as an excellent place to work. Work hard and have fun while you do it.

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1. Makes arrangements for short term relief staffing by receiving notification from staff and the Program Clerks, recording calls and making any necessary calculations to determine availability of existing staff such as staff/patient ratios according to established procedures; contacts relief staff and forwards information to the clinical area; refers inquiries related to staffing issues to the Staffing Supervisor.
2. Allocates and calls in relief staff to fill vacancies resulting from unfilled positions such as shift changes, vacation, leaves of absence and sick leaves by utilizing a computerized staff scheduling system, processing requests in accordance with applicable collective agreements, preparing revised relief staff schedules and forwarding to the applicable clinical area; maintains related records and documentation such as relief staff availability records.
3. Provides staffing related information to departments including Payroll and WorkSafe BC for processing claims by compiling statistics from a computerized staff scheduling system, forwarding to the Staffing Supervisor for review and submitting to the department as requested.
4. Maintains timekeeping records for the office staff utilizing a computerized payroll system and submits to payroll; liaises with the Payroll Department regarding inquiries and makes timekeeping adjustments, as required.
5. Types technical and non-technical material such as correspondence, procedures, memorandums, reports and minutes by utilizing various computer software applications, transcribing from dictation and draft.
6. Sets up and maintains filing system for material such as correspondence, personnel records, equipment and supply records by indexing binders, creating and labelling files and filing material as appropriate.
7. Maintains office supplies by monitoring levels according to pre-determined levels, completing purchase requisition and forwarding to the Staffing Supervisor for approval.
8. Compiles statistics related to Staffing Centre functions and relief staff as requested.
9. Performs other related duties as assigned.

• Ability to keyboard at 40 wpm.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to organize work
• Ability to operate related equipment.