People & Culture Coordinator

Job summary

Coordinate employee lifecycle processes, maintain confidential HR records, support compliance, benefits, time off, HRIS updates, recruitment logistics, and payroll inputs for teams in Canada and India. Provide administrative and employee engagement support, and help document and improve HR processes as the firm grows.

Job details

About Orbit Accountants At Orbit Accountants, we provide financial management services tailored to small and medium-sized businesses. Our work spans bookkeeping, tax preparation, payroll management, and fractional CFO services, helping businesses manage their finances with confidence and clarity. As a growing firm, we give our clients actionable financial insights, use the latest technology, and take a personalized approach to supporting their growth. If you're ready to advance your career in a fast-moving environment, join our team and contribute to the success of our clients and communities. About the Role This is a junior role on our People & Culture team, reporting directly to the People & Culture Manager. You'll keep HR processes running for a team that spans Toronto and Mumbai, and you'll get hands-on exposure to the full employee lifecycle at a firm that is growing quickly. Position: People & Culture Coordinator Reports to: People & Culture Manager Location: 161 Bay Street, Toronto (full time in office) What You'll Do Coordinate onboarding, offboarding, and employee changes for team members in Canada and India. Maintain accurate, confidential employee records and HR documentation. Track policy acknowledgments, training completion, and required documentation to support compliance with employment standards and internal policies. Help administer benefits, time off, and HRIS updates in Zoho People and Rippling. Coordinate recruitment logistics, including interview scheduling, candidate communication, and preparing offer and onboarding materials. Prepare payroll inputs such as new hires, changes, and time-off records, working with our payroll team. Support internal communications, team events, and employee engagement initiatives. Provide administrative support across the firm, including scheduling and document management. Help document and improve HR processes as the team grows. What You'll Have Post-secondary education in human resources, business administration, or a related field. Progress toward the CHRP designation is an asset. 0 to 2 years of experience in an HR, administrative, or coordination role. Recent graduates are encouraged to apply. Strong organization and attention to detail, with the ability to manage several priorities at once. Discretion and sound judgment with confidential information. Clear written and verbal communication. Working knowledge of Google Workspace and Microsoft Office. Experience with an HRIS such as Zoho People, Rippling, or Humi is an asset. A service-oriented approach and a willingness to take on a range of tasks. Comfort working with colleagues across locations and time zones, including regular coordination with our Mumbai team. What's In It for You Direct mentorship from our People & Culture Manager and exposure to every part of the HR function. Room to grow into a Specialist or Generalist role as the firm scales. A team that builds its own tools and works across two countries.

What you’ll do

Coordinate employee lifecycle processes, maintain confidential HR records, support compliance, benefits, time off, HRIS updates, recruitment logistics, and payroll inputs for teams in Canada and India. Provide administrative and employee engagement support, and help document and improve HR processes as the firm grows.

Requirements

Applicants should have post-secondary education in human resources, business administration, or a related field, with 0–2 years of HR, administrative, or coordination experience; recent graduates are encouraged to apply. Strong organization, discretion, communication, and proficiency with Google Workspace and Microsoft Office are expected; progress toward the CHRP designation and HRIS experience are assets.

Listed skills

• Organization · Preferred
• Attention to detail · Preferred
• HRIS Administration · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Onboarding Coordination
• Offboarding Coordination
• Employee Records Management
• HR Compliance
• Benefits Administration
• Time-Off Administration
• HRIS Administration
• Recruitment Coordination
• Payroll Coordination
• Internal Communications
• Employee Engagement
• Process Documentation
• Organization
• Attention To Detail
• Confidentiality
• Google Workspace And Microsoft Office

Job areas

• Human Resources
• Administrative
• Finance & Accounting