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Flyby Aerials is seeking an organized and personable Volunteer Talent Acquisition Coordinator to help find, screen, and coordinate volunteer talent as our aerial-media brand grows. This is a remote, flexible, on-call volunteer role open to candidates located in Alberta, with Calgary-area candidates welcome. It is neither a full-time nor a part-time position; there are no fixed weekly hours. Projects and tasks will be assigned based on upcoming hiring needs and your availability. This opportunity is a strong fit for a student, emerging HR or recruitment professional, or organized communicator looking to gain real-world experience in talent acquisition, candidate screening, and coordination. As Flyby Aerials grows, there may be opportunities for increased responsibility and potential paid work in the future; however, this position is currently unpaid and volunteer-based. What You'll Do Help post, update, and manage volunteer and project-based role listings on LinkedIn and other platforms Screen incoming applications and shortlist candidates based on role requirements Schedule and coordinate interviews (including one-way video interviews) with hiring decision-makers Communicate with candidates via email, messaging platforms, or video calls with clear, professional updates Provide candidates with information about roles, expectations, and next steps in a timely manner Maintain organized candidate records and track applicants through the hiring pipeline Assist with onboarding documentation for successful candidates Collaborate with the team to improve recruitment processes and overall candidate experience Help draft or refine job postings, screening questions, and candidate email templates Remain flexible to assist with other HR, administrative, or coordination projects as they come up Qualifications Strong interpersonal skills and the ability to build positive, professional relationships with candidates and team members Experience or interest in hiring activities such as reviewing applications, coordinating interviews, and supporting selection decisions Clear written and verbal communication skills, with the ability to provide timely, respectful updates to candidates and stakeholders Customer-service mindset, including responsiveness, empathy, and a focus on creating a positive candidate experience Organized and dependable, with the ability to manage schedules, records, and digital tools or spreadsheets Comfortable working independently in a remote environment with reliable internet access Familiarity with basic office software and communication platforms (email, calendars, video conferencing); applicant tracking system experience is a plus English-speaking, French-speaking, or bilingual candidates are welcome Prior coursework or experience in HR, recruitment, or related fields is an asset, but formal experience is not required What You'll Gain Practical experience supporting real-world talent acquisition and recruitment coordination Experience screening candidates, scheduling interviews, and managing a hiring pipeline Portfolio-ready work or documented experience, subject to project and client permissions Flexible, project-based involvement that can work around school, work, or other commitments A chance to help build the team behind a growing Calgary-based aerial-media brand Potential future paid opportunities as Flyby Aerials expands, based on business needs and performance

What you’ll do

The coordinator will manage job listings, screen applicants, and coordinate interviews to build a pipeline of volunteer talent. They will also handle onboarding documentation and collaborate with the team to refine recruitment processes.

Requirements

Candidates should possess strong interpersonal and communication skills with an interest in HR or recruitment. Familiarity with office software and the ability to work independently in a remote environment are required.

Benefits

• Practical experience in talent acquisition • Portfolio-ready work • Flexible schedule • Potential future paid opportunities

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Organization · Preferred
• interpersonal skills · Preferred
• Onboarding · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Talent Acquisition
• Candidate Screening
• Interview Coordination
• Applicant Tracking
• Onboarding
• Professional Communication
• Interpersonal Skills
• Organization
• Time Management
• Customer Service
• Remote Collaboration
• HR Administration

Job areas

• Human Resources
• Administrative
• Creative & Media