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Job summary

EXECUTIVE ASSISTANT Board of Education and Human Resources Remote work or School District Office in Ashcroft The District Gold Trail respectfully acknowledges that the land on which the district lies is the unceded and traditional territory of the Nlaka’pamux, St’át’imc and Secwémpc First Peoples. The District’s eight schools and operational sites are located in Ashcroft, Cache Creek, Clinton, Gold Bridge, Lillooet and Lytton. The District’s mission is to ensure each learner achieves personal success in their learning and to support them to become responsible and productive citizens who contr…

Job details

EXECUTIVE ASSISTANT Board of Education and Human Resources Remote work or School District Office in Ashcroft The District Gold Trail respectfully acknowledges that the land on which the district lies is the unceded and traditional territory of the Nlaka’pamux, St’át’imc and Secwémpc First Peoples. The District’s eight schools and operational sites are located in Ashcroft, Cache Creek, Clinton, Gold Bridge, Lillooet and Lytton. The District’s mission is to ensure each learner achieves personal success in their learning and to support them to become responsible and productive citizens who contribute to a sustainable and equitable society. Our strategic plan goals are Student Success, Truth and Reconciliation, Team, Communication and Sustainability. Reporting to the District Principal of Human Resources and the Secretary-Treasurer, the Executive Assistant will provide both administrative and secretarial support services for human resources and the Board of Education. The position requires confidentiality, discretion and superior information management skills. The incumbent will take responsibility for identified areas of services, will be expected to work with a high degree of independence, initiative, with a high level of attention to detail and provide essential clerical support functions. Work performed will be accurate and complete using established policies and procedures while being given limited direction. Duties Include: Scheduling, organizing and managing appointments and events, including large group events Ensuring Ministry and district reporting deadlines are met Performing a variety of confidential administration tasks Maintaining and securing all confidential employee personnel files, lists and records Maintaining a comprehensive and specific knowledge of the organization, collective agreements, policies and administrative procedures of the District and legislation Planning and organizing information/data for staffing processes, and completing contracts for employees Supporting and organizing recruitment and employment of excluded staff Providing a variety of senior secretarial duties such as: composing replies to correspondence and oral inquiries, scheduling meetings, preparing agendas, recording minutes of meetings, work processing, and spreadsheet creating, while meeting multiple deadlines Performing other related duties as assigned by the District Principal of Human Resources and/or the Secretary-Treasurer The successful candidate will possess: 1-3 years’ experience at the executive assistant level; post-secondary Office Administration certification / diploma; post-secondary Human Resources program and/or combination of relevant experience and education Excellent communication (verbal and written), organization and human relations skills Demonstrated flexibility, initiative, significant attention to detail and the ability to work under pressure in a wide variety of assignments with minimum supervision A professional, service-oriented approach, including the ability to maintain a positive relationship with employees and employee groups, senior administration and partner groups and Board of Education Extensive experience with Microsoft Office Suite including, Word, Power Point and Excel Proven ability to plan and follow up on projects to ensure tasks are completed in a timely and accurate manner The ability to maintain information of a highly confidential naturePreference may be given to those candidates with the following: Experience working within the education sector Experience supporting a Board of Education Experience working in a human resources environment This is a full-time, permanent (12 months/year), excluded position. The successful candidate has the option of working remotely or in-person on site at the District Administration Office in Ashcroft. The salary range for this position is $66,387 to $82,984 with an extensive benefits package. The successful candidate will commence employment as soon as possible. Interested and qualified candidates should submit a detailed resume, including three supervisory references. Applications to the undersigned will be considered on an ongoing basis and will close when a suitable candidate is hired: Darcy MartinDistrict Principal of Human Resources School District No. 74 (Gold Trail) PO Box 250, Ashcroft, BC V0K 1A0 Email:

Listed skills

• independence · Preferred
• organizing · Preferred
• Organization · Preferred
• Ability to work under pressure · Preferred
• Attention to detail · Preferred
• management · Preferred
• Communication · Preferred
• Reporting · Preferred
• contracts · Preferred
• Administrative · Preferred
• scheduling · Preferred
• email · Preferred