Talent Acquisition Coordinator

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Talent Acquisition Coordinator based in Canada. This role is ideal for an organized and proactive talent professional who enjoys creating seamless hiring experiences in a fast-paced, global environment. You will coordinate complex, high-volume interviews across multiple time zones while keeping candidates and hiring teams aligned. Working closely with recruiters, hiring managers, and interviewers, you will become a key operational partner throughout the recruiting lifecycle. The role combines scheduling, candidate communication, ATS management, and broader recruiting administration with opportunities to improve processes. You’ll have visibility across a growing Talent Acquisition function and contribute to initiatives such as employer branding, talent communities, and university recruiting. Success will require excellent attention to detail, sound judgment, flexibility, and a genuine commitment to candidate experience. This is a remote opportunity for someone based on the East Coast who can flex their schedule to support EMEA time zones when needed. \n Accountabilities Coordinate high-volume and complex interview schedules across multiple time zones, balancing availability across candidates, hiring managers, recruiters, and interviewers. Serve as a primary point of contact for candidates, providing timely, thoughtful communication and maintaining a smooth, professional experience throughout the hiring process. Partner with recruiters, hiring managers, and interviewers to manage scheduling changes, rescheduling requests, cancellations, and last-minute adjustments. Proactively identify and resolve scheduling conflicts and coordination challenges, using sound judgment to keep hiring processes moving efficiently. Maintain accurate and up-to-date candidate and interview information within the applicant tracking system. Provide administrative and operational support throughout the recruiting lifecycle, including onboarding preparation and other Talent Acquisition activities. Identify opportunities to streamline scheduling workflows, improve recruiting processes, and enhance the experience of candidates and internal stakeholders. Contribute to broader Talent initiatives, including employer branding, talent communities, university recruiting, and special projects as opportunities arise. Handle sensitive candidate and employee information with a high level of discretion, confidentiality, and professionalism. Requirements At least 1 year of experience as a Recruiting Coordinator, Talent Acquisition Coordinator, or in a comparable coordination or administrative support role. Demonstrated experience coordinating complex schedules across multiple time zones, ideally within globally distributed teams. Strong organizational skills and exceptional attention to detail, with the ability to manage multiple priorities, tight deadlines, and frequent last-minute changes. Excellent written and verbal communication skills, with the ability to build trusted relationships with candidates, recruiters, hiring managers, and interviewers. Strong problem-solving abilities and a proactive approach to navigating scheduling challenges and shifting priorities. Demonstrated commitment to delivering a high-quality candidate and stakeholder experience. High level of discretion and professionalism when working with confidential and sensitive information. Proficiency with Google Workspace and/or Microsoft Office. Hands-on experience with applicant tracking systems such as Ashby, Greenhouse, Lever, or similar platforms. Ability and willingness to work from Canada's East Coast and flex working hours when necessary to support EMEA time zones. Experience supporting Talent Acquisition or recruiting teams within a high-growth technology or SaaS environment is a plus. Benefits Competitive annual salary of CA$53,600–CA$73,700, depending on responsibilities, qualifications, experience, certifications, and location. Competitive compensation and bonus program. Comprehensive employee health coverage. RRSP with company matching. Flexible vacation. $200/month “Live Your Best Life” allowance to spend on eligible activities or services that enhance your wellbeing and lifestyle. Paid time off for your birthday and volunteering. Employee Resource Groups and opportunities to connect with colleagues across the organization. Team and company-wide gatherings and events. Opportunity to build your career within a rapidly growing SaaS organization operating across North America and EMEA. Remote work environment with flexibility designed to support a distributed workforce. \n How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. #LI-CL1

Coordinate high-volume and complex interview schedules across multiple time zones while maintaining candidate and hiring team alignment. Provide administrative support throughout the recruiting lifecycle and contribute to talent initiatives like employer branding and university recruiting.

Requires at least 1 year of experience in a recruiting or administrative coordination role with strong organizational and communication skills. Candidates must be based on Canada's East Coast and possess proficiency in applicant tracking systems and office software.

• Competitive compensation • Bonus program • Health coverage • RRSP with company matching • Flexible vacation • Live your best life allowance • Paid time off for birthday • Paid time off for volunteering • Employee resource groups • Remote work environment

• Problem solvingPreferred
• Google WorkspacePreferred
• Administrative SupportPreferred
• Attention to detailPreferred
• Microsoft OfficePreferred
• schedulingPreferred

Identified from the job description. Confirm important requirements above.

• Talent acquisition
• Scheduling
• Applicant tracking systems
• Candidate communication
• Administrative support
• Time zone coordination
• Problem-solving
• Attention to detail
• Google workspace
• Microsoft office
• Ashby
• Greenhouse
• Lever
• Recruiting administration
• Employer branding
• Administrative Support
• Professionalism
• General Data Protection Regulation (GDPR)
• Workflow Management
• Organizational Skills
• Time Off Management
• Employer Branding
• Data Privacy
• Artificial Intelligence
• Applicant Tracking Systems
• Management
• Software As A Service (SaaS)
• Communication
• Confidentiality
• Information Privacy
• Virtual Teams
• Problem Solving
• Microsoft Office
• Relationship Building
• Verbal Communication Skills
• Process Improvement
• Coordinating
• Balancing (Ledger/Billing)
• Google Workspace
• Detail Oriented

• Human Resources
• Administrative
• Software
• Talent Acquisition Coordinator
• Recruiter (General)
• Personnel and Careers Professionals
• Human Resources Specialists

Minimum experience

1+ years

Posting language

English

Working hours

40 hours per week