Coordinator, Advancement Services, Operations & Facilities
Top Benefits
About the role
About the University of Denver
The University of Denver (DU) is the oldest, private university in the Rocky Mountain region, serving approximately 11,000 undergraduate and graduate students. DU is classified as an R1: Doctoral University.
At DU, we do higher education our way — grounded in the Rocky Mountain Wests confident optimism and pragmatic independence. It sets us apart. Through innovative teaching, research, and community impact, we equip students to be the solutions in their own stories, navigate uncertainty with confidence, and lead lives and careers of purpose.
We’re fiercely ambitious and forward-thinking, redefining success in higher education and how to achieve it. True to our mission as a top-tier private R1 institution, we are dedicated to making the world a better place, strengthening our communities, and making positive change in the world.
About DU Advancement
The Denver Difference campaign represents a transformative vision for the university experience. DU is setting the bar with our approach to higher education, developing and preparing students to be successful in life in every way. Inclusive of alumni engagement, development, operations, and communications leadership, DU is building an advancement enterprise that fosters lifelong engagement and philanthropic support aligned with the university’s bold ambitions.
Position Summary
The Coordinator, Operations & Facilities provides administrative, operational, and facilities support for Advancement. Reporting to the Director of Administration & Planning, this position serves as a key operational partner for Advancement Services and the Administration & Planning team while also supporting division-wide facilities, onboarding, and workplace operations.
The Coordinator coordinates calendars, travel arrangements, meetings, and administrative activities for assigned leaders and teams. In addition, the role supports business operations, facilities management, office logistics, talent operations coordination, and new employee onboarding activities across the division. This position serves as a central resource for employees, hiring managers, and campus partners regarding workplace operations, space planning, facilities requests, office procedures, and onboarding logistics. The successful candidate must excel at organization, customer service, project coordination, and managing multiple priorities simultaneously while maintaining exceptional attention to detail.
Required Qualifications
- Bachelors degree or equivalent combination of education and work experience
- 2-4 years of professional experience including 2 years in operations, HR, or facilities management.
Preferred Qualifications
- Experience in higher education or a similarly complex non-profit environment.
- Experience providing administrative support to a senior leader.
This position is eligible for hybrid work which includes the ability to work from an alternate work location up to two days per week. This role has no travel expectations and limited expectations to work nights and/or weekends.
Essential Functions
Operations & Planning Support
- Support the Director of Administration & Planning in executing divisional initiatives, operational projects, and process improvement efforts.
- Assist with coordinating divisional meetings, trainings, and engagement activities.
- Maintain departmental records, organizational resources, and operational documentation including organizational charts, internal resources, and divisional information repositories, such as the Advancement Wiki.
- Talent Operations & Onboarding Coordination
- Coordinate interview scheduling and candidate visit logistics for Advancement Services and the Administration & Planning teams.
- Maintain interview schedules, candidate materials, and recruitment-related records.
- Assist with applicant tracking system updates and hiring process documentation as assigned.
- Coordinate division-wide onboarding logistics for new employees, including workspace preparation, building access, office equipment requests, and orientation scheduling.
- Serve as a point of contact for division-wide new hires regarding onboarding logistics and available resources.
- Guide hiring managers regarding onboarding responsibilities and required pre-arrival activities.
- Track onboarding completion activities and ensure operational readiness before employee start dates.
Administrative Coordination
- Provide administrative support to the Director of Administration & Planning and Assistant Vice Chancellor of Advancement Services.
- Manage calendars, schedule meetings, coordinate logistics, and arrange travel as needed.
- Assist with contract routing, procurement processes, and administrative tracking activities.
- Prepare reports, presentations, meeting materials, agendas, and correspondence.
- Coordinate meeting preparation, note taking, and follow-up activities.
- Assist with project tracking, information gathering, data entry, and special projects.
- Serve as a professional and responsive resource to Advancement staff, campus partners, vendors, and external stakeholders.
Facilities & Office Operations
- Coordinate facilities requests and serve as a liaison with Facilities Management and other campus service providers.
- Manage office space assignments, office moves, and workspace reconfigurations.
- Coordinate building access requests and permissions through University systems.
- Support workplace safety, space utilization, and general office operations.
- Manage departmental parking pass requests and distribution processes.
- Maintain conference room resources, common spaces, and workplace supplies.
- Coordinate office equipment requests, maintenance needs, and workplace logistics.
Building Management
- Serve as building manager for assigned Advancement office location(s).
- Order, maintain, and distribute office supplies and workplace resources.
- Coordinate incoming and outgoing mail distribution.
- Monitor office conditions and proactively identify facilities, safety, maintenance, and operational concerns.
- Partner with Facilities Management to resolve building-related issues.
- Serve as a local point of contact during facilities projects impacting Advancement spaces.
Knowledge, Skills, and Abilities
- Outstanding attention to detail and commitment to quality, with the ability to consistently manage multiple processes, deadlines, and administrative details with accuracy.
- Excellent interpersonal, verbal, written, and organizational skills, with the ability to communicate effectively and professionally with employees, managers, University leadership, campus partners, vendors, and external stakeholders.
- Strong customer service orientation and commitment to creating a positive employee experience, particularly during onboarding, workplace transitions, and routine operational interactions.
- Ability to manage multiple competing priorities, independently organize work, and effectively adjust to changing business needs and deadlines.
- Demonstrated ability to coordinate complex logistics, including scheduling, meetings, travel, events, onboarding activities, facilities requests, and office operations.
- Ability to work both independently and collaboratively in a highly team-oriented environment while exercising sound judgment and appropriate discretion.
- Strong initiative and resourcefulness, with the ability to identify issues, anticipate needs, and proactively recommend or implement solutions.
- Adept at problem-solving, critical thinking, and using judgment in situations requiring sensitivity, diplomacy, discretion, and confidentiality.
- Ability to interpret and apply policies, procedures, and operational guidelines while serving as a resource to employees and managers.
- Strong project coordination and follow-through skills, with the ability to track multiple activities simultaneously and ensure timely completion of tasks.
- Ability to build and maintain productive working relationships with a diverse range of stakeholders across organizational levels and functional areas.
- Comfortable navigating ambiguity and organizational change while maintaining a positive, service-oriented, and solution-focused approach.
- Proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, Teams, and PowerPoint, along with the ability to learn and utilize University systems and technology platforms.
- Demonstrated ability to maintain confidentiality and appropriately handle sensitive personnel, facilities, operational, and organizational information.
- Ability to provide operational support across facilities, workplace services, onboarding, and administrative functions, while maintaining a high level of professionalism and responsiveness.
Working Environment
- Standard open office environment
- Noise level is quiet to moderate
- Non-essential role. Note: essential employees are those individuals who must report to work, be “on call” to report to work, and/or work remotely if required in order to maintain the critical functions of the University during scheduled closures or an unscheduled suspension of normal operations due to emergencies, events, or other situations.
Physical Activities
- Ability to use a computer for an extended period
- Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs. with assistance
- This role is not required to operate an Automobile, Passenger Van, UTV/ATV, or golf cart
Work Schedule Monday - Friday, 8:00 a.m. - 4:30 p.m.
Application Deadline For consideration, please submit your application materials by 8:00 a.m. (MST) July 27, 2026.
Special Instructions Candidates must apply online through jobs.du.edu [https://jobs.du.edu/en-us/listing/] to be considered. Only applications submitted online will be accepted.
Salary Grade Number: The salary grade for the position is 8.
Hourly Range: The hourly range for the position is $25.54 - $29.63
The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.
Benefits: The University of Denver offers excellent benefits [https://www.du.edu/sites/default/files/2026-02/Benefits%20Overview-Benefited%20Employees_FINAL_2.9.2026.pdf], including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver [https://www.du.edu/].
Please include the following documents with your application:
- Resume
- Cover Letter
The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital, family, or parental status, pregnancy or related conditions, national origin, disability, or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital family, and parental status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the University’s educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Worker's Rights ("POWR") Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For more information, please see the University of Denver's Non‑Discrimination‑Statement [https://www.du.edu/equalopportunity/non-discrimination-statement].
All offers of employment are based upon satisfactory completion of a criminal history and National Sex Offender Registry background check.
About University of Denver
The mission of the Office of Teaching and Learning at the University of Denver is to foster innovation and strengthen practices in teaching, course design and curriculum development to improve learning across the university.
Similar Jobs
Coordinator, Advancement Services, Operations & Facilities
Top Benefits
About the role
About the University of Denver
The University of Denver (DU) is the oldest, private university in the Rocky Mountain region, serving approximately 11,000 undergraduate and graduate students. DU is classified as an R1: Doctoral University.
At DU, we do higher education our way — grounded in the Rocky Mountain Wests confident optimism and pragmatic independence. It sets us apart. Through innovative teaching, research, and community impact, we equip students to be the solutions in their own stories, navigate uncertainty with confidence, and lead lives and careers of purpose.
We’re fiercely ambitious and forward-thinking, redefining success in higher education and how to achieve it. True to our mission as a top-tier private R1 institution, we are dedicated to making the world a better place, strengthening our communities, and making positive change in the world.
About DU Advancement
The Denver Difference campaign represents a transformative vision for the university experience. DU is setting the bar with our approach to higher education, developing and preparing students to be successful in life in every way. Inclusive of alumni engagement, development, operations, and communications leadership, DU is building an advancement enterprise that fosters lifelong engagement and philanthropic support aligned with the university’s bold ambitions.
Position Summary
The Coordinator, Operations & Facilities provides administrative, operational, and facilities support for Advancement. Reporting to the Director of Administration & Planning, this position serves as a key operational partner for Advancement Services and the Administration & Planning team while also supporting division-wide facilities, onboarding, and workplace operations.
The Coordinator coordinates calendars, travel arrangements, meetings, and administrative activities for assigned leaders and teams. In addition, the role supports business operations, facilities management, office logistics, talent operations coordination, and new employee onboarding activities across the division. This position serves as a central resource for employees, hiring managers, and campus partners regarding workplace operations, space planning, facilities requests, office procedures, and onboarding logistics. The successful candidate must excel at organization, customer service, project coordination, and managing multiple priorities simultaneously while maintaining exceptional attention to detail.
Required Qualifications
- Bachelors degree or equivalent combination of education and work experience
- 2-4 years of professional experience including 2 years in operations, HR, or facilities management.
Preferred Qualifications
- Experience in higher education or a similarly complex non-profit environment.
- Experience providing administrative support to a senior leader.
This position is eligible for hybrid work which includes the ability to work from an alternate work location up to two days per week. This role has no travel expectations and limited expectations to work nights and/or weekends.
Essential Functions
Operations & Planning Support
- Support the Director of Administration & Planning in executing divisional initiatives, operational projects, and process improvement efforts.
- Assist with coordinating divisional meetings, trainings, and engagement activities.
- Maintain departmental records, organizational resources, and operational documentation including organizational charts, internal resources, and divisional information repositories, such as the Advancement Wiki.
- Talent Operations & Onboarding Coordination
- Coordinate interview scheduling and candidate visit logistics for Advancement Services and the Administration & Planning teams.
- Maintain interview schedules, candidate materials, and recruitment-related records.
- Assist with applicant tracking system updates and hiring process documentation as assigned.
- Coordinate division-wide onboarding logistics for new employees, including workspace preparation, building access, office equipment requests, and orientation scheduling.
- Serve as a point of contact for division-wide new hires regarding onboarding logistics and available resources.
- Guide hiring managers regarding onboarding responsibilities and required pre-arrival activities.
- Track onboarding completion activities and ensure operational readiness before employee start dates.
Administrative Coordination
- Provide administrative support to the Director of Administration & Planning and Assistant Vice Chancellor of Advancement Services.
- Manage calendars, schedule meetings, coordinate logistics, and arrange travel as needed.
- Assist with contract routing, procurement processes, and administrative tracking activities.
- Prepare reports, presentations, meeting materials, agendas, and correspondence.
- Coordinate meeting preparation, note taking, and follow-up activities.
- Assist with project tracking, information gathering, data entry, and special projects.
- Serve as a professional and responsive resource to Advancement staff, campus partners, vendors, and external stakeholders.
Facilities & Office Operations
- Coordinate facilities requests and serve as a liaison with Facilities Management and other campus service providers.
- Manage office space assignments, office moves, and workspace reconfigurations.
- Coordinate building access requests and permissions through University systems.
- Support workplace safety, space utilization, and general office operations.
- Manage departmental parking pass requests and distribution processes.
- Maintain conference room resources, common spaces, and workplace supplies.
- Coordinate office equipment requests, maintenance needs, and workplace logistics.
Building Management
- Serve as building manager for assigned Advancement office location(s).
- Order, maintain, and distribute office supplies and workplace resources.
- Coordinate incoming and outgoing mail distribution.
- Monitor office conditions and proactively identify facilities, safety, maintenance, and operational concerns.
- Partner with Facilities Management to resolve building-related issues.
- Serve as a local point of contact during facilities projects impacting Advancement spaces.
Knowledge, Skills, and Abilities
- Outstanding attention to detail and commitment to quality, with the ability to consistently manage multiple processes, deadlines, and administrative details with accuracy.
- Excellent interpersonal, verbal, written, and organizational skills, with the ability to communicate effectively and professionally with employees, managers, University leadership, campus partners, vendors, and external stakeholders.
- Strong customer service orientation and commitment to creating a positive employee experience, particularly during onboarding, workplace transitions, and routine operational interactions.
- Ability to manage multiple competing priorities, independently organize work, and effectively adjust to changing business needs and deadlines.
- Demonstrated ability to coordinate complex logistics, including scheduling, meetings, travel, events, onboarding activities, facilities requests, and office operations.
- Ability to work both independently and collaboratively in a highly team-oriented environment while exercising sound judgment and appropriate discretion.
- Strong initiative and resourcefulness, with the ability to identify issues, anticipate needs, and proactively recommend or implement solutions.
- Adept at problem-solving, critical thinking, and using judgment in situations requiring sensitivity, diplomacy, discretion, and confidentiality.
- Ability to interpret and apply policies, procedures, and operational guidelines while serving as a resource to employees and managers.
- Strong project coordination and follow-through skills, with the ability to track multiple activities simultaneously and ensure timely completion of tasks.
- Ability to build and maintain productive working relationships with a diverse range of stakeholders across organizational levels and functional areas.
- Comfortable navigating ambiguity and organizational change while maintaining a positive, service-oriented, and solution-focused approach.
- Proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, Teams, and PowerPoint, along with the ability to learn and utilize University systems and technology platforms.
- Demonstrated ability to maintain confidentiality and appropriately handle sensitive personnel, facilities, operational, and organizational information.
- Ability to provide operational support across facilities, workplace services, onboarding, and administrative functions, while maintaining a high level of professionalism and responsiveness.
Working Environment
- Standard open office environment
- Noise level is quiet to moderate
- Non-essential role. Note: essential employees are those individuals who must report to work, be “on call” to report to work, and/or work remotely if required in order to maintain the critical functions of the University during scheduled closures or an unscheduled suspension of normal operations due to emergencies, events, or other situations.
Physical Activities
- Ability to use a computer for an extended period
- Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs. with assistance
- This role is not required to operate an Automobile, Passenger Van, UTV/ATV, or golf cart
Work Schedule Monday - Friday, 8:00 a.m. - 4:30 p.m.
Application Deadline For consideration, please submit your application materials by 8:00 a.m. (MST) July 27, 2026.
Special Instructions Candidates must apply online through jobs.du.edu [https://jobs.du.edu/en-us/listing/] to be considered. Only applications submitted online will be accepted.
Salary Grade Number: The salary grade for the position is 8.
Hourly Range: The hourly range for the position is $25.54 - $29.63
The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.
Benefits: The University of Denver offers excellent benefits [https://www.du.edu/sites/default/files/2026-02/Benefits%20Overview-Benefited%20Employees_FINAL_2.9.2026.pdf], including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver [https://www.du.edu/].
Please include the following documents with your application:
- Resume
- Cover Letter
The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital, family, or parental status, pregnancy or related conditions, national origin, disability, or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital family, and parental status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the University’s educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Worker's Rights ("POWR") Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For more information, please see the University of Denver's Non‑Discrimination‑Statement [https://www.du.edu/equalopportunity/non-discrimination-statement].
All offers of employment are based upon satisfactory completion of a criminal history and National Sex Offender Registry background check.
About University of Denver
The mission of the Office of Teaching and Learning at the University of Denver is to foster innovation and strengthen practices in teaching, course design and curriculum development to improve learning across the university.