Position #: 162610

Expected Start Date: Aug 13, 2026

Union: OOS

Facility: Bethany Pioneer Village

City/Town: Middle Lake

Department: BPV-ADMINISTRATION

Type: Full-time regular

FTE: 1

Shift Information: Days

Number of Hours per Rotation: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: No

Job Description: The Administrative Assistant is responsible for coordinating key administrative, financial, and workforce functions within the organization. This role manages accounts receivable and accounts payable processes, staff scheduling coordination, reception services, and the day-to-day administration of the office. The position also provides confidential administrative support to the CEO and the Manager of Clinical & Resident Programs.

Key Responsibilities:

• Manage accounts payable, including invoice verification, coding, entry, and timely payment processing.
• Manage accounts receivable, including invoicing, payment tracking, deposits, and follow-up on outstanding balances.
• Coordinate and maintain an electronic staff scheduling system in collaboration with department managers.
• Ensure schedules are accurate and in accordance with operational requirements and collective agreements where applicable.
• Manage daily office operations to ensure an organized and efficient workplace.
• Provide a welcoming and professional first point of contact for residents, families, staff, and visitors.

Human Resources Exemption: No

Education

• Diploma or certificate in Business Administration, Accounting, Office Administration, or a related field preferred.

Experience

• Minimum 3–5 years of experience in an administrative, financial, or office coordination role.
• Experience with accounts payable and receivable processes.
• Experience with staff scheduling systems is an asset.
• Experience working in healthcare, long-term care, or non-profit environments is considered an asset.

Competencies

• Strong organizational and multitasking skills
• High level of accuracy and attention to detail
• Strong financial and administrative skills
• Proficiency with Microsoft Office and financial software
• Excellent communication and customer service skills
• Strong problem-solving and time management abilities

Knowledge and Abilities

• Ability to maintain confidentiality and professionalism
• Ability to work independently and collaboratively

Other Information

• For more information on the village of Middle Lake please visit http://www.middlelake.ca/
• Middle Lake is located approximately 41 km north of Humboldt

The Saskatchewan Health Authority (SHA) is the largest employer in Saskatchewan, employing more than 45,000 staff in a dynamic healthcare environment. The Saskatchewan Health Authority (SHA) is committed to providing coordinated quality services that are seamless, safe and patient-centred.

Applicants must upload all relevant documents (ex: certificates, diplomas, proof of enrollment, licenses and/or memberships) relating to the qualifications of the position.  By submitting your application, you consent to your application history and talent profile being shared with Human Resources and the applicable hiring team.

Only applicants selected for an interview will be contacted. Those being interviewed are required to bring a valid Criminal Record Check (CRC) to the interview; it must be dated within six (6) months and include a vulnerable sector search. 

We work together to improve our health and well-being. Every day. For everyone.

We are committed to building a representative, diverse, inclusive, and culturally responsive workforce.

We are committed to the Truth and Reconciliation Commissions Calls to Action.

We work in the spirit of truth and reconciliation, acknowledging Saskatchewan as the traditional territory of First Nations and Métis People.

Please note:  Only applications that include all required documentation will be considered.