Who you are

• If you enjoy bringing order to complex data and have a passion for HRIS optimization, this is the perfect opportunity to leave a lasting mark on our operational efficiency
• Understanding of records management principles for both physical and digital filing systems
• Ability to handle sensitive and confidential information with a high degree of discretion and integrity
• Exceptional attention to detail to ensure the accuracy and completeness of all processed documentation
• Effective communication skills for collaborating with HR, IT, and internal stakeholders across the organization
• Strong organizational and time-management skills to handle large volumes of data and multiple priorities
• Capacity to work independently while keeping leadership informed of progress and potential risks
• Knowledge of digital archiving best practices and file naming standardization
• Experience working with Google Suite products, including Docs, Sheets, and Drive
• In-progress College diploma or Bachelor’s degree; seeking to bridge academic learning with a passion for growing within the HR profession

What the job involves

• This is a 12 week internship program
• We are seeking a detail-oriented professional to join our People Operations team as we modernize our HR document infrastructure
• In this role, you will be the primary architect of our centralized record-keeping system, ensuring that all employee documents are accurately transitioned from various formats into Workday
• Your mission is to create a "single source of truth" for our personnel files, balancing high-volume data organization with a relentless commitment to data privacy and compliance
• Reporting directly to the People Operations Team Lead, you will act as a bridge between HR and IT to ensure our digital files are secure, searchable, and seamlessly integrated into our daily workflows
• Consolidate employee documents from various sources into a single, organized repository within Workday
• Coordinate the full records management lifecycle for both legacy paper files and modern electronic records to ensure a seamless digital transition
• 3Maintain the highest level of confidentiality and privacy regarding sensitive employee data in strict accordance with organizational guidelines
• Partner with broader HR teams and Information Technology departments to streamline workflows and resolve system-related challenges
• Utilize Google Suite to track project milestones, manage data sets, and maintain clear communication with stakeholders
• Provide regular status updates and project reports directly to the People Operations Team Lead
• Establish and maintain standardized naming conventions and categorization for all digital files to improve system searchability

Benefits

• Work from (almost) anywhere - wherever you do your best work
• Mental health and well-being - company-paid therapy sessions through SpringHealth, company-paid subscription to HeadSpace, and company-wide weeks off a year so the whole team can recharge
• Generous parental leave
• Generous paid vacation + time off for your birthday
• Paid volunteer time
• Enriched learning and development opportunities - leadership development & access to thousands of on-demand e-learnings