Regional HR Coordinator JD

Position Overview

We are seeking a detail-oriented Regional HR Coordinator to support multi-site operations across BC, Alberta & SK. This role provides frontline HR support and manages the full employee lifecycle (onboarding to exit). The HR Coordinator will manage HR administrative tasks such as leave administration, job abandonments, work permits, and attendance tracking, ensure training compliance, assist with recruitment and onboarding, and be the front-line support for employee HR-related questions. If you’re looking to make a positive impact in the field of home health care and excel in HR coordination, we’d love to hear from you!

Key Duties & Responsibilities

Employee Inquiries & Support (30%) Serve as a primary point of contact for employees across all locations, responding to HR-related inquiries in a timely and supportive manner, while escalating concerns outside of scope. Support the full employee lifecycle, including onboarding, changes, and offboarding. Guide employees and managers with HR processes such as hiring, transfers, promotions, and terminations. Support Branch Leaders with tier 1 employee relations issues and performance management. Build strong relationships to ensure HR is accessible and responsive. Leave Management, Attendance & Workforce Tracking (20%) Administer and track all employee leaves (Maternity/Parental, Medical, Emergency, and Personal). Ensure proper documentation, tracking, and compliance with legislation and internal policies. Track attendance trends and escalate concerns to the HR Business Partner. Support job abandonment cases, including documentation and follow-up. Coordinate return-to-work processes and ensure smooth reintegration of employees. Liaise with immigration team to ensure valid work authorization. Training & Development Compliance (15%) Ensure field employees complete all required in-service training and certifications, including tracking and documentation. Regularly communicate with employees and managers to follow up on outstanding training requirements. Assist in scheduling internal training programs and professional development sessions. Ensure that training is accurately recorded, and employees are compensated appropriately. Recruitment & Onboarding Support (10%) Support the onboarding process by preparing new hire documentation and conducting orientation sessions, ensuring a smooth transition for new employees. Compliance & Employee Records (10%) Maintain and update employee information in HR systems such as PeopleSoft, ensuring accuracy in roles, hours worked, and other key data. Ensure all employee-related documentation is properly recorded and filed, adhering to company policies and legal standards. Health and Safety (10%) Participate in Health & Safety (H&S) committees, contributing to a safe and compliant workplace. Coordinate workplace violence risk assessments, ensuring completion, documentation, and follow-up actions. Support compliance with local health, safety, and regulatory requirements across all locations. Benefits Administration & Stakeholder Collaboration (5%) Liaise with benefits team to conduct benefits enrollments and changes, ensuring timely and accurate updates. Collaborate with cross functional teams to address benefits-related questions and discrepancies. Provide regular updates to HR and management teams on HR functions (leave, compliance, training completion). Employment Documentation & Verifications (5%) Prepare and verify reference and employment letters, ensuring accuracy in employment history, job roles, and compensation. Respond to employee requests for documentation, including employment verification and paystubs for current and former employees.

Knowledge And Experience

2+ years of HR coordination experience, ideally in healthcare or multi-site environments. Demonstrated ability to manage high-volume, frontline HR support in a fast-paced environment. Experience handling full employee life cycle including recruitment tasks, onboarding, leave management, attendance, and supporting employee relations cases is strongly preferred. Excellent organizational skills to manage training, onboarding, compliance, and employee relations tasks efficiently. Proficiency in HRIS systems, preferably PeopleSoft, and strong MS Office skills (Excel, Word). Knowledge of employment laws and best practices in HR, particularly in the home health or healthcare sectors.

Qualifications/Education

College or University diploma or degree in Human Resources, Business Administration, or a related field.

Working Environment: This role offers flexibility with a hybrid or remote working model. Occasional travel may be required to support operations or attend HR-related events.

Bayshore is committed to a high quality and safe environment for both our staff and clients/patients. Dependent upon Provincial government regulations, and the position being applied for, new hires may be required to provide proof of vaccination against illnesses such as COVID-19, Hepatitis, Seasonal Flu etc. Please speak with the recruiter for Provincial and/or position specific requirements. Medical exemptions or any other kinds of requested exemptions based upon Human Rights Code will be considered on a case-by-case basis.

“At Bayshore Healthcare, our commitment to Equity, Diversity & Inclusion is our strength. This is how we bring our vision of being the difference in the lives of those we care for, work with and in our communities. We have a great sense of pride in creating a culture of belonging, where individual differences are embraced and celebrated, through programs, resources and policies that support each individuals purpose, potential and wellbeing.”

Bayshore operates in accordance with the Accessibility for Ontarians with Disabilities Act, and applicable Provincial Human Rights Codes.

Primary Location

British Columbia