Job Summary:
Provide administrative support to the Human Resources department through communication of policies and procedures and updating the HR systems accurately for the duration of covering a 12-month Maternity Leave.

Required Qualifications:

• College diploma or University degree in a Human Resources Management or a related field
• Minimum 2 years related work experience
• Related experience in an Unionized environment is an asset
• Excellent English Communication Skills (oral and written)
• Fluent in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Knowledge in computer software for windows
• Must have knowledge and understanding of OHSA and WSIB rules and regulations
• Experience working with HealthSafety Committees and WSIB claims management
• Excellent organizational, interpersonal and time management skills
• Critical thinker, attention to details and problem solving skills
• Experience working with ADP is an asset and/or ability/understanding of processing payroll procedures and regulations
• Experience working with SAP is an asset

Critical Success Factors:

• Excellent attendance record and flexibility of working hours
• Ability to interact with Management Team in a professional manner to continually enhance the company's performance
• Ability to work independently without supervision and with minimum directions
• Ability to work in a team environment and be a team player as well as a team leader
• Ability to maintain payroll related records in an organized, tidy and confidential manner
• Support and contribute to the Quality Systems and Environmental Systems Requirements
• Adopt a common sense approach to identifying and addressing problems and control weaknesses
• Ensure that all duties and tasks are carried out in a safe and efficient manner and at no time is the employee or their co-workers placed in an unsafe condition

Responsibilities:

• Assist with the maintenance of the company's Performance Management systems; Performance Appraisal process, Progressive Discipline process and Performance Improvement Plan
• Manage in coordination with the Production Supervisor the temporary worker population
• Perform recruitment tasks; job descriptions creation, sorting resumes, and postings
• Coordinate the Martinrea Orientation Model for all temporary and full time employees. Complete the necessary administration to ensure they are entered into the HR systems accordingly
• Ensure all system requirements are being met for tracking of company training; update employee/department training records in HR systems; update employee's files and follow-up where necessary
• Administer benefit provider, Claimsecure; update employee changes in on-line system and assist employees with benefit questions and submission of form
• Assist employees with concerns and answer questions on the Martinrea Employee Handbook and other HR related questions
• Maintenance of employee files and communication boards; by keeping communication boards current and tidy and ensure employee files are neat, organized and up to date
• Identify and implement improvements for HR department, to ensure runs as efficiently and effectively as possible
• Perform reception duties involving multi-line phone and voicemail systems
• Responsible for typing correspondence, reports, minutes and providing support to all departments
• Responsible for scheduling internal and external training
• Prepare new employee information for payroll and create files
• Prepare and balance payroll for processing
• Responsible for attracting new candidates and setting up interviews for future positions
• Responsible for tracking all employee information such as; service dates; pay increases, performance reviews, birthdays, attendance etc.
• Participate and Organize 'Leave it Better' Sustainability Meetings, Events, and update applicable spreadsheet
• Maintain employee WSIB files and comply with all WSIB legislation
• Abide by all company polices including, but not limited to the following; Health and safety, Quality and Environmental Systems, Human resources policies, and Martinrea Employee Handbook
• Ensure compliance with all applicable codes, standards and legislation including Environmental Legislation, for Industrial Establishments, and the Occupational Health and Safety Act
• Understand and be compliant with all Federal and Provincial laws as it relates to Harassment and Violence in the workplace.
• Compliance with Corporate policies and procedures
• May be required to travel to an alternate work location as well as travel for meetings; conference; training

Working Conditions

• Working in an office environment majority of time, some plant floor time required (PPE required)
• Frequent distractions and interruptions
• Multiple demands in a challenging and fast paced – team orientated environment

Effort/Physical Demands

• Sitting in office environment; walking/standing while out on shop floor
• Constant communication with employees, peers, management
• Use of computer, telephones, printers, fax machines, etc.
• Overtime as required
• 4 quarterly scheduled inventory (on a Saturday)

Health and Safety Responsibilities

• Obey all safety rules, exercise caution in all work activities to comply with Occupational Health and Safety Act
• Must wear all designated Personal Protective Equipment (PPE)
• Must report all accidents and near misses to your Supervisor

Artificial intelligence may be used during the recruitment process to screen, assess, or select applicants.