HR Coordinator - Health, Safety, & Leave Programs
Top Benefits
About the role
Job Description
As the HR Coordinator – Health, Safety & Leave Programs, you will play a key role in coordinating and supporting core people programs across Fleetway.
This is a mid-level HR coordination role (2–5 years experience ) suited to someone who has exposure to either health & safety or HR operations (leave, accommodations, HR coordination) and is looking to build broader capability across both areas.
You are not expected to be a subject matter expert in all areas—but you bring a strong foundation in coordination, compliance, and working within structured processes.
Reporting to the Human Resources Manager, you will work closely with the HR Business Partner, leaders, and external partners to ensure our programs are consistent, compliant, and executed to a high standard.
What This Role Is (and Is Not):
- This is a hands-on coordination role focused on tracking, documentation, and follow-through.
- This is not a senior safety advisor or standalone HRBP role.
- You will work closely with experienced HR professionals who provide direction and support.
Responsibilities
What You Will Do:
You will coordinate and support key programs, including:
Occupational Health & Safety (OHS)
- Coordinate JOHSC activities, documentation, and reporting
- Support inspections, workplace assessments, and follow-ups
- Track OHS metrics, training completion, and compliance requirements
- Assist with workers’ compensation administration and reporting Leave Management & Return to Work
- Coordinate employee leave processes (disability, EI, unpaid leave)
- Support return-to-work planning with HRBP and Disability Case Manager
- Help facilitate workplace accommodations and ergonomic assessments
- Act as a coordination point between employees, leaders, and external providers Employee Experience & Operations
- Coordinate training tracking and employee initiatives
- Maintain accurate data, reporting, and program tracking
- Support purchasing and administrative processes related to HR programs
- Promote and administer our employee recognition platform What Success Looks Like (First 6–12 Months)
- You take ownership of tracking and coordinating JOHSC and safety documentation
- You support active employee leave files with accuracy and professionalism
- You become a reliable point of contact for maintaining HR and safety tracking
- You build strong working relationships and help ensure processes are followed consistently
Qualifications
What We’re Looking For:
You are organized, proactive, and comfortable balancing process, people, and judgment.
You bring:
- Strong coordination and organizational skills with attention to detail.
- The ability to manage sensitive situations with professionalism and discretion.
- Confidence to follow up and ensure processes are adhered to.
- Strong communication and relationship-building skills.
Qualifications:
Diploma or degree in Human Resources, Occupational Health & Safety, Business, or related field. 2–5 years of experience, with: Experience in at least one core area (OHS coordination, leave/disability, workers’ compensation, or accommodations), and, Exposure to one or more of the others. If your experience is stronger in one area, you bring relevant education and a demonstrated ability to learn quickly. Strong Excel and HRIS experience. Experience coordinating processes across multiple stakeholders is an asset.
About The Team
We are a small (but growing) HR team that works closely together and supports all areas of the business. We operate in a fast-paced environment where priorities shift, and adaptability is key.
If you made it this far, thanks for reading! Please apply now if this all sounds like you!
Additionally, in your covering letter, we ask if you could identify how your work background and experience aligns with the job profile and requirements.
We appreciate your interest in our company! Only those candidates selected for an interview will be contacted.
NOTE: The recruiter is reviewing and interviewing eligible applicants for this position as they are received. If you are interested in this posting , you are encouraged to apply as soon as possible.
We're committed to Diversity, Equity and Inclusion
Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive.
We encourage applicants to self-identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce.
If you require accommodations during the recruitment process, please let us know—we're happy to help.
About Us
Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.
We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.
Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.
Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.
We appreciate your interest in our company however only those candidates selected for an interview will be contacted.
About The Team
We are Fleetway! We believe Canada’s maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.
Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada’s Top Employer.
All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.
What We Offer:
The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities. Additionally, we offer the following:
We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations Flexible work hours (with core hours) We have Mental Health first aid trained staff in all offices A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness Ability to save for your future with our company matching RRSP program 15-week maternity leave top-up program Employee & Family Assistance Program Annual health & wellness reimbursements Business casual work environment, with casual Fridays A slick company jacket that will definitely make you the envy of your friends
Similar Jobs
HR Coordinator - Health, Safety, & Leave Programs
Top Benefits
About the role
Job Description
As the HR Coordinator – Health, Safety & Leave Programs, you will play a key role in coordinating and supporting core people programs across Fleetway.
This is a mid-level HR coordination role (2–5 years experience ) suited to someone who has exposure to either health & safety or HR operations (leave, accommodations, HR coordination) and is looking to build broader capability across both areas.
You are not expected to be a subject matter expert in all areas—but you bring a strong foundation in coordination, compliance, and working within structured processes.
Reporting to the Human Resources Manager, you will work closely with the HR Business Partner, leaders, and external partners to ensure our programs are consistent, compliant, and executed to a high standard.
What This Role Is (and Is Not):
- This is a hands-on coordination role focused on tracking, documentation, and follow-through.
- This is not a senior safety advisor or standalone HRBP role.
- You will work closely with experienced HR professionals who provide direction and support.
Responsibilities
What You Will Do:
You will coordinate and support key programs, including:
Occupational Health & Safety (OHS)
- Coordinate JOHSC activities, documentation, and reporting
- Support inspections, workplace assessments, and follow-ups
- Track OHS metrics, training completion, and compliance requirements
- Assist with workers’ compensation administration and reporting Leave Management & Return to Work
- Coordinate employee leave processes (disability, EI, unpaid leave)
- Support return-to-work planning with HRBP and Disability Case Manager
- Help facilitate workplace accommodations and ergonomic assessments
- Act as a coordination point between employees, leaders, and external providers Employee Experience & Operations
- Coordinate training tracking and employee initiatives
- Maintain accurate data, reporting, and program tracking
- Support purchasing and administrative processes related to HR programs
- Promote and administer our employee recognition platform What Success Looks Like (First 6–12 Months)
- You take ownership of tracking and coordinating JOHSC and safety documentation
- You support active employee leave files with accuracy and professionalism
- You become a reliable point of contact for maintaining HR and safety tracking
- You build strong working relationships and help ensure processes are followed consistently
Qualifications
What We’re Looking For:
You are organized, proactive, and comfortable balancing process, people, and judgment.
You bring:
- Strong coordination and organizational skills with attention to detail.
- The ability to manage sensitive situations with professionalism and discretion.
- Confidence to follow up and ensure processes are adhered to.
- Strong communication and relationship-building skills.
Qualifications:
Diploma or degree in Human Resources, Occupational Health & Safety, Business, or related field. 2–5 years of experience, with: Experience in at least one core area (OHS coordination, leave/disability, workers’ compensation, or accommodations), and, Exposure to one or more of the others. If your experience is stronger in one area, you bring relevant education and a demonstrated ability to learn quickly. Strong Excel and HRIS experience. Experience coordinating processes across multiple stakeholders is an asset.
About The Team
We are a small (but growing) HR team that works closely together and supports all areas of the business. We operate in a fast-paced environment where priorities shift, and adaptability is key.
If you made it this far, thanks for reading! Please apply now if this all sounds like you!
Additionally, in your covering letter, we ask if you could identify how your work background and experience aligns with the job profile and requirements.
We appreciate your interest in our company! Only those candidates selected for an interview will be contacted.
NOTE: The recruiter is reviewing and interviewing eligible applicants for this position as they are received. If you are interested in this posting , you are encouraged to apply as soon as possible.
We're committed to Diversity, Equity and Inclusion
Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive.
We encourage applicants to self-identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce.
If you require accommodations during the recruitment process, please let us know—we're happy to help.
About Us
Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.
We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.
Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.
Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.
We appreciate your interest in our company however only those candidates selected for an interview will be contacted.
About The Team
We are Fleetway! We believe Canada’s maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.
Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada’s Top Employer.
All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.
What We Offer:
The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities. Additionally, we offer the following:
We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations Flexible work hours (with core hours) We have Mental Health first aid trained staff in all offices A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness Ability to save for your future with our company matching RRSP program 15-week maternity leave top-up program Employee & Family Assistance Program Annual health & wellness reimbursements Business casual work environment, with casual Fridays A slick company jacket that will definitely make you the envy of your friends