Position Title: Administrative Assistant

Position Summary: This role reports directly to the Leadership and is assigned tasks related to both administration and operations and wherever else needed. The position is responsible for executing assignments for Leadership and work effectively with management and the bookkeeping team.

Duties and Responsibilities: Be a part of Office Administration and workflow. Execute projects as assigned by Leadership and Account Services. Special event management/execution. Interpret and analyze qualitative and quantitative data where assigned. Build relationships with key support personal of executives and clients. Set up and manage appointments. Other duties as needed.

Human Resources Assistant Duties and Responsibilities: Assist with the implementation of all training and hiring plans. Research, develop and compile the information required for Employee Binders and Handbooks and maintain and update on an on-going basis. Facilitate initial orientation of all new team members in coordination with their direct reports. Health & Safety compliance officer.

Accounting Duties and Responsibilities: Managing incoming and outgoing mail, including Passover to bookkeeping for Accounts Payable/Accounts Receivable with appropriate data. Data entry where applicable. Be an active part of the Transformation Team and new business development.

New Business Support: Daily communications with administration in Windsor and Troy. Work collectivity to ensure CRM and reporting of activity are documented in the master database. Assist the team with customer issues, orders & sales requirement. Track weekly, monthly, quarterly KPI’s. Assemble packages to support the Douglas Marketing Group brand and outreach.

Accountability: Accurate and timely scheduling results in good customer service and repeat business. Good rapport with print representatives results in efficient work order completion. Good office protocol ensures good customer relations. Maintain good client relationships results in repeat business. Maintain a good public image for Douglas Marketing Group.

Skills: Self-starter. Great leadership and project management abilities. Analytical and strategic thinker. Understands the functions and works well with internal departments: creative, digital and production. Ability to assess skills, aptitudes and disposition during brief interview sessions Excellent interaction skills and ability to work with many different personality types in a friendly and courteous manner. Solid written and verbal communication skills. Solid situation analysis and decision-making ability. Ability to work under pressure and deadlines. Solid organizational skills - multi-functional. Able to show initiative and take advantage of opportunities. Ability and flexibility to develop personal skills level through training, coaching and experience. A team player who works cooperatively with the rest of the team. Negotiating skills – able to reach positive results when introducing ideas to cross-functional teams.

Experience and Skills: University or College Degree. A passion for technology, emerging media and creative. Strong presentation and communication skills.

Position Requirements: Ability to work independently as well as on a team.