Human Resources Coordinator

Job summary

Process payroll and maintain accurate HR and payroll records while supporting health and safety compliance, employee relations, and routine HR inquiries. Coordinate onboarding, recruitment, training, and performance review activities, and prepare HR and payroll reports for management.

Job details

Compensation: - Salary: $50,000 to 60,000/year - Vacation: 2 weeks - Company Group Benefits - Bonus - RRSP Matching In office / Hybrid / Remote: - 100% In-Office Role and Responsibilities 1. Payroll Processing & Administration Process regular payroll accurately and on time, including wage calculations, timesheet verifications, and statutory/benefits deductions. Address and resolve employee payroll-related inquiries promptly. Collaborate with Finance to reconcile payroll data, maintain records, and resolve discrepancies. Maintain accurate payroll databases while ensuring strict compliance with applicable payroll regulations and privacy standards. 2. Health & Safety Compliance Support Joint Health and Safety Committee (JHSC) operations by scheduling meetings, preparing materials, recording minutes, and tracking recommendations. Participate in regular workplace inspections, job hazard assessments, ergonomic reviews, and incident/near-miss investigations. Maintain health and safety records, inspection reports, training logs, safety data sheets, and required workplace postings. Assist with workplace injury reporting, WSIB/disability claims administration, modified-work arrangements, and safe return-to-work plans. Coordinate emergency preparedness activities, including drills, first-aid coverage, and safety communications. 3. Employee Relations & HR Support Act as a point of contact for routine employee queries regarding company policies, workplace practices, and benefits. Assist in resolving routine workplace concerns and conflicts, ensuring fair and consistent application of policies while escalating complex issues appropriately. Coordinate smooth onboarding and offboarding workflows, including conducting orientation sessions, exit interviews, and termination documentation. Maintain accurate employee files, HRIS records, and confidentiality of all HR documentation. 4. Training & Performance Management Track completion of mandatory safety training, certifications, and refresher courses. Assist with scheduling, organizing, and delivering general employee development and training programs. Support performance review processes, including goal setting, performance evaluations, and feedback sessions. Collaborate with managers to ensure performance-related matters are appropriately addressed. 5. Recruitment Support full-cycle recruitment activities as needed, including drafting job postings, screening resumes, scheduling interviews, conducting reference checks, and preparing offer letters. Collaborate with hiring managers to define basic job requirements and onboarding plans. 6. Data Management & Reporting Maintain accurate and up-to-date HR and payroll records, ensuring confidentiality and security of sensitive information. Prepare reports and metrics related to HR activities, payroll, and trends for management review. Qualifications: Education: Post-secondary diploma or degree in Human Resources, Business Administration, Accounting, or a related field. Experience: 0 – 2 years of progressive experience in an HR or Payroll support role (or a combination of generalist and payroll exposure). Core Knowledge: Hands-on experience or working knowledge of end-to-end payroll processing, employment standards, health and safety regulations (OHSA/WSIB), and human rights requirements. Technical Skills: Proficiency with Microsoft 365 (especially Excel for payroll reporting), exposure to payroll software, and experience using an HRIS or Applicant Tracking System (ATS). Key Competencies: Excellent interpersonal communication, strong attention to detail, strong time-management skills, and the ability to handle confidential data with discretion. If you believe you are a qualified candidate for this position and would like to pursue this opportunity, please apply to this position by sending your resume to ivy.chan@expandreach.ca! For more information, please contact: Ivy Chan, Recruitment Specialist Expand Reach Inc. 905-415-8828 x5004

What you’ll do

Process payroll and maintain accurate HR and payroll records while supporting health and safety compliance, employee relations, and routine HR inquiries. Coordinate onboarding, recruitment, training, and performance review activities, and prepare HR and payroll reports for management.

Requirements

A post-secondary diploma or degree in Human Resources, Business Administration, Accounting, or a related field is required, along with 0–2 years of relevant HR or payroll support experience. Candidates should have working knowledge of payroll, employment standards, OHSA/WSIB, and human rights requirements, plus Microsoft 365 and strong communication, organizational, and confidentiality skills.

Benefits

• Two Weeks Vacation
• Company Group Benefits
• Bonus
• RRSP Matching

Listed skills

• Recruitment · Preferred
• Microsoft 365 · Preferred
• Microsoft Excel · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll Processing
• Payroll Administration
• Employment Standards
• Health And Safety Compliance
• OHSA
• WSIB Claims Administration
• Employee Relations
• Onboarding And Offboarding
• Recruitment
• Performance Management
• Training Coordination
• HRIS
• Applicant Tracking Systems
• Microsoft 365
• Excel
• Confidential Records Management

Job areas

• Human Resources
• Finance & Accounting
• Security & Safety
• Administrative

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