Physician Recruitment Analyst

Job summary

Recruit physicians and other healthcare professionals for research studies by identifying candidates, conducting outreach, screening respondents, scheduling participation, and tracking recruitment targets and timelines. Analyze and report recruitment metrics, maintain accurate and privacy-compliant respondent data, support process improvements and pharmacovigilance reporting, and assist with office administration.

Job details

About the Role The Recruitment Analyst supports the recruitment of physicians and other healthcare professionals for market research studies. This role assists with outreach, screening, scheduling, and tracking of respondents to ensure studies meet recruitment targets, timelines, and quality standards. This role will also support with some office management tasks. Important: to be considered for this position, in addition to the LinkedIn application we require candidates to fill out a 2, step, 20-min survey. You will automatically receive a link (by email) to complete the cognitive assessment (step 2) within 5 min of submitting the Predictive Index Assessment (step 1). Survey link: https://assessment.predictiveindex.com/bo/5PWK/Drug-Intelligence-Recruiter Key Responsibilities - Support physician and healthcare professional recruitment for qualitative and quantitative studies - Research, build and maintain profiles for healthcare professionals across a range of specialties - Find contact information for health care practitioners through journal articles, websites, etc. - Conduct outreach, follow-up, and scheduling with potential respondents - Assist with screening and qualification of physicians against study criteria - Maintain accurate tracking of recruitment status, quotas, and timelines - Ensure respondent data is accurate and compliant with privacy standards - Flag recruitment challenges and support troubleshooting efforts - Support process documentation and continuous improvement efforts - Track and report on key recruitment metrics on a recurring basis, flagging trends or anomalies to leadership - Conduct ad hoc analyses on recruitment performance - Report any potential adverse events to the pharmacovigilance department of the client - Support with office administration tasks, such as helping plan office events, ordering / resupplying office snacks etc. Qualifications - 1–3+ years of experience in market research, recruitment, operations, sales or related roles - Interest in healthcare, pharmaceuticals, or life sciences research - Fluent in English and French – preferred - Experience using Salesforce is considered an asset - Strong project management and time management skills - Strong organizational skills and attention to detail - Experience managing multiple tasks and overlapping deadlines - Clear, professional written and verbal communication skills - Familiarity with workflow automation tools (e.g., Monday.com automations, Claude, Python) is an asset - Strong analytical skills, with experience tracking, analyzing, and reporting on recruitment metrics (e.g., conversion rates, physician participation rates, attrition rates, etc.) - Strong presentation skills Education - Bachelor’s degree required Location: Hybrid (3-4 days a week in office – 130 Bloor St W) Salary: $50-55K/year

What you’ll do

Recruit physicians and other healthcare professionals for research studies by identifying candidates, conducting outreach, screening respondents, scheduling participation, and tracking recruitment targets and timelines. Analyze and report recruitment metrics, maintain accurate and privacy-compliant respondent data, support process improvements and pharmacovigilance reporting, and assist with office administration.

Requirements

A bachelor’s degree is required, along with 1–3+ years of experience in market research, recruitment, operations, sales, or a related field and an interest in healthcare, pharmaceuticals, or life sciences. Candidates should have strong organizational, project and time management, analytical, communication, and presentation skills; Salesforce and workflow automation experience are assets, and English and French fluency is preferred.

Listed skills

• Time management · Preferred
• written communication · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Project management · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Physician Recruitment
• Healthcare Professional Recruitment
• Market Research
• Outreach
• Screening
• Scheduling
• Respondent Tracking
• Project Management
• Time Management
• Organization
• Attention To Detail
• Recruitment Metrics Analysis
• Data Accuracy
• Privacy Compliance
• Written Communication
• Presentation Skills

Job areas

• Human Resources
• Science & Research
• Data & Analytics
• Healthcare
• Administrative