Junior Recruiter & HR Assistant

Job summary

The role involves supporting full-cycle recruitment for entry-level roles and managing HR administrative tasks such as employee record maintenance and onboarding. You will also assist with HR projects, compliance monitoring, and internal communications to ensure smooth department operations.

Job details

We now have an exciting opportunity for a dynamic, detail‑oriented individual to join our Human Resources team as a Junior Recruiter & HR Assistant at Bartle & Gibson’s Head Office in Edmonton. The ideal candidate will be an effective communicator, extremely detail‑oriented, and able to work independently. Reporting directly to the Human Resources Manager, this dual‑function role supports both recruitment and HR administration. You will assist with sourcing and screening candidates, coordinating interviews, maintaining employee records, and ensuring HR processes run smoothly. DUTIES AND RESPONSIBILITIES Recruitment & Talent Acquisition (Junior Recruiter Focus) * Support full‑cycle recruitment for entry‑level and intermediate roles, including posting vacancies, screening resumes, administering assessments, coordinating background checks, drafting offer letters, and completing reference checks. * Coordinate interview scheduling with hiring managers and maintain consistent communication as required. * Serve as the first point of contact for recruiting inquiries and escalate concerns to senior HR team members as needed. * Assist with launching the onboarding process * Review, update, and maintain job descriptions to ensure accuracy, alignment with current duties, and compliance with organizational and legislative requirements. * Other duties as required HR Administration & Employee Support * Assist with day‑to‑day HR department operations. * Support new hire orientations alongside the HR Coordinator, including occasional travel to other branches to facilitate onsite onboarding when required. * Manage employee records across the HRIS and Learning Management System (LMS), including adding new employees, updating existing information, and removing former employees while ensuring accuracy, confidentiality, and data integrity. * Prepare announcements, memos, and internal communications upon request. * Assist with exit interviews. * Manage monthly HR‑related invoices with accuracy and timeliness. * Other duties as required HR Projects, Compliance & Continuous Improvement * Assist with HRIS feature updates, enhancements, and communication to employees and managers. * Attend webinars and make notes to ensure the HR team remains up to date with new policies. * Support HR projects, events, and company functions as required. * Help ensure compliance with labour regulations and internal policies. * Contribute to the department’s continuous improvement culture. * Other duties as required SKILLS AND COMPETENCIES * Ability to multitask, prioritize duties, and meet deadlines in a fast‑paced environment. * Self‑motivated and able to work independently or collaboratively. * Strong verbal and written communication skills; approachable and responsive. * High accuracy in handling employee records, contracts, and compliance documentation. * Ability to handle sensitive information with discretion and professionalism. * Flexibility to adapt to changing HR needs, policies, and business requirements. EXPERIENCE AND EDUCATION * Diploma or Certificate in Human Resources preferred, or equivalent experience an asset. * Familiarity with HRIS systems (UKG) is considered an asset. * Experience with applicant tracking systems (ATS) and recruitment processes is an asset. * Basic knowledge of employment laws, confidentiality requirements, and HR policies is preferred. WHY WORK FOR US * Company-paid benefits * Employee and Family Assistance Program (EFAP) * Profit sharing * RRSP match * Paid sick days * Career growth * #GIVEBACK Program – Volunteer Day * Personal Milestone Recognition Program * Perkopolis Partnership * Safety shoe reimbursement * Employee Referral Bonus Program * Employee discounts on plumbing, electrical and heating products OUR MISSION Supplying the right solutions at the right time with our expert customer care throughout Western Canada. OUR VISION Be the preferred wholesaler by providing superior customer experiences. FIND OUT MORE Check us out online: https://www.bartlegibson.com/ [https://www.bartlegibson.com/] Follow us on LinkedIn: https://www.linkedin.com/company/bartle-&-gibson/ [https://www.linkedin.com/company/bartle-&-gibson/] Like us on Facebook: https://www.facebook.com/bartlegibsonltd/ Follow us on Instagram: https://www.instagram.com/bartlegibsonltd/ Final candidates will be required to undergo an assessment and security screening, including a criminal record check. Employment is subject to screening completion that is satisfactory to Bartle & Gibson. #BG02

What you’ll do

The role involves supporting full-cycle recruitment for entry-level roles and managing HR administrative tasks such as employee record maintenance and onboarding. You will also assist with HR projects, compliance monitoring, and internal communications to ensure smooth department operations.

Requirements

The ideal candidate should have strong communication skills, be highly detail-oriented, and possess the ability to work independently in a fast-paced environment. A diploma or certificate in Human Resources is preferred, along with familiarity with HRIS systems and recruitment processes.

Benefits

• Company-paid benefits
• Employee and Family Assistance Program
• Profit sharing
• RRSP match
• Paid sick days
• Career growth
• Volunteer Day
• Personal Milestone Recognition Program
• Perkopolis Partnership
• Safety shoe reimbursement
• Employee Referral Bonus Program
• Employee discounts

Listed skills

• Recruitment · Preferred
• Problem solving · Preferred
• Detail-oriented · Preferred
• Compliance · Preferred
• Communication · Preferred
• Multitasking · Preferred
• scheduling · Preferred
• Onboarding · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Recruitment
• HR Administration
• Talent Acquisition
• Interview Coordination
• Employee Records Management
• HRIS
• Onboarding
• Communication
• Detail-oriented
• Multitasking
• Confidentiality
• Compliance
• Data Integrity
• Scheduling
• Problem-solving
• Professionalism
• Ability To Meet Deadlines
• UKG (Ultimate Kronos Group)
• Labor Compliance
• Applicant Tracking Systems
• Business Requirements
• Customer Service
• Continuous Improvement Process
• Learning Management Systems
• Human Resources Information System (HRIS)
• Internal Communications
• Plumbing
• Invoicing
• Memos
• Operations
• Resume Screening
• Coordinating
• Prioritization

Job areas

• Human Resources
• Administrative
• Human Resources Recruiting Assistant
• Human Resources Assistant
• Personnel Clerks
• Human Resources Assistants, Except Payroll and Timekeeping