Human Resources Coordinator

Key Responsibilities Serve as the internal point of contact for the company's work permit sponsorship, coordinating each stage of the process with our immigration law firm (documentation requests, forms, deadlines). Track sponsorship-related deadlines and required documentation, keeping internal stakeholders and the incoming employee informed and on schedule. Gather, organize, and maintain the paperwork and records needed to support the sponsorship application. Act as a liaison between the sponsored employee, internal stakeholders, and the law firm. Own day-to-day HR administration: onboarding support, employee records, policy documents, and scheduling. Support broader recruitment and HR coordination tasks as time allows (interview scheduling, candidate pipeline upkeep, etc.). Maintain strict confidentiality of sensitive immigration and personnel information. What We're Looking For 1–3 years of experience in an HR, People Operations, or administrative coordination role. Highly organized and detail-oriented, with a track record of managing deadline-driven, paperwork-heavy processes. Strong written and verbal communication skills. Comfortable working independently in a part-time role and coordinating with an external partner (our law firm). Based in Ontario, Canada, and able to work Toronto-area hours; open to candidates based elsewhere in Ontario. Available to start immediately. Nice to Have Prior exposure to Canadian immigration processes (LMIA applications, work permits) — not required, but a plus. Experience working in a small or growing company.

The role focuses on coordinating work permit sponsorships and acting as a liaison between employees and immigration law firms. Additionally, the coordinator manages day-to-day HR administration, including onboarding and employee record maintenance.

Candidates need 1-3 years of experience in HR or administrative coordination with strong organizational skills and attention to detail. Must be based in Ontario, Canada, and available to start immediately.

Identified from the job description. Confirm important requirements above.

• HR Administration
• Immigration Coordination
• Onboarding
• Employee Records Management
• Recruitment Support
• Interview Scheduling
• Candidate Pipeline Management
• Document Organization
• Stakeholder Management
• Confidentiality

• Human Resources
• Administrative
• Consulting

Minimum experience

2+ years

Apply by

Sep 25, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Associate

Application method

Direct apply is available