Talent Acquisition Coordinator

Department: Human ResourcesEmployment Type: Full-Time Requisition ID: 1883Position Summary: Reporting to the Talent Acquisition Manager the Talent Acquisition Coordinator provides administrative and logistical support recruitment and talent programs across the organization. The incumbent assists with sourcing and candidate communications, supports recruitment processes, and helps coordinate talent attraction initiatives and events to ensure a positive candidate experience. Key Responsibilities/Accountabilities: Prepare and distribute letters and employment agreements. Coordinate offer approvals and compensation details with Recruiters, HR, and Hiring Managers. Manage candidate communications throughout the offer stage. Ensure hiring documentation is completed accurately and on time. Coordinate start dates and onboarding requirements. Initiate onboarding activities once all required offer and pre-employment steps are complete. Pre-Employment Screening Initiate and manage background checks. Coordinate reference checks. Track completion of all pre-employment requirements, including drug and alcohol screening for safety sensitive roles Follow up with candidates and vendors regarding outstanding items. Ensure compliance with company hiring standards. Recruitment Administration Create and maintain requisitions within SuccessFactors. Create new hire positions within the organization chart and ensure position details are accurate for requisition creation for recruitment and onboarding purposes. Maintain candidate records and recruitment documentation. Ensure data integrity within the ATS. Support audit and compliance requirements. Generate recruitment-related reports as required. Candidate Experience Act as the primary contact for candidates after the offer stage. Provide onboarding information and next-step guidance. Ensure a positive, professional, and seamless candidate experience through the hiring process. Recruitment Operations Support Support onboarding coordination with HR and Hiring Managers. Maintain recruitment templates, forms, and process documentation. Assist with recruitment projects and process improvements. Plan and coordinate recruitment events such as career fairs and campus initiatives, including scheduling, logistics, and travel arrangements Support referral program administration and tracking. QUALIFICATIONS 3+ years of recruitment coordination, HR administration, or talent acquisition support experience. Experience managing offer letters and pre-employment screening processes. Experience with SuccessFactors or a similar applicant tracking system. Strong attention to detail and organizational skills. Ability to manage multiple requisitions and hiring activities simultaneously.

The Talent Acquisition Coordinator provides administrative and logistical support for recruitment programs, including managing offer letters, pre-employment screenings, and onboarding processes. They also maintain recruitment records in the ATS, ensure data integrity, and coordinate talent attraction events.

Candidates must have 3 or more years of experience in recruitment coordination or HR administration. Proficiency with applicant tracking systems like SuccessFactors and strong organizational skills are required.

• Attention to detailPreferred
• CommunicationPreferred

Identified from the job description. Confirm important requirements above.

• Recruitment Coordination
• HR Administration
• Talent Acquisition
• SuccessFactors
• Applicant Tracking Systems
• Onboarding
• Pre-employment Screening
• Background Checks
• Reference Checks
• Data Integrity
• Communication
• Organizational Skills
• Attention To Detail
• Event Planning
• Reporting
• Talent Attraction
• Talent Recruitment
• Auditing
• Employment Contracts
• Employee Onboarding
• Operations
• Organizational Charts
• Travel Arrangements
• Scheduling
• Process Improvement
• Templates
• Coordinating
• Detail Oriented

• Human Resources
• Administrative
• Talent Acquisition Coordinator
• Recruiter (General)
• Personnel and Careers Professionals
• Human Resources Specialists

Minimum experience

2+ years

Apply by

Sep 4, 2026

Posting language

English

Working hours

40 hours per week