Human Resources Coordinator

Company Description UB Personnel Inc. is a staffing partner focused on understanding client needs and building long-term relationships through excellent service, competitive rates, and high-quality placements. The company ensures that all personnel meet required regulatory standards, supporting safe and compliant operations across diverse industries. In a competitive job market, UB Personnel Inc. uses social media, paid advertising, and targeted outreach to connect employers with suitable candidates. With 24/7 email and paging services, the team remains accessible and responsive. Clients value the company’s personalized approach and friendly staff, making UB Personnel Inc. a trusted collaborator in workforce solutions. Role Description The Human Resources Coordinator is a full-time, on-site role based in Vaughan, ON. This position supports day-to-day HR operations, including coordinating recruitment activities, maintaining employee records, and assisting with onboarding and orientation processes. The role involves supporting benefits administration, helping implement HR policies and procedures, and responding to employee inquiries in a timely and professional manner. The Human Resources Coordinator works closely with management to support employee relations, track compliance with regulatory requirements, and prepare HR reports and documentation. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Qualifications Competence in Human Resources (HR) and HR Management to support day-to-day HR operations and processes. Experience with Benefits Administration to help manage enrollment, changes, and employee inquiries. Skills in Employee Relations to support a positive, inclusive, and compliant workplace. Knowledge of HR Policies to assist in implementation, communication, and adherence to company standards. Post-secondary education in Human Resources, Business Administration, or a related field, or equivalent experience. Strong organizational, time management, and documentation skills with high attention to detail. Effective written and verbal communication skills and the ability to work collaboratively with diverse stakeholders. Familiarity with HRIS or HR databases and proficiency in standard office software (e.g., MS Office). Understanding of relevant employment legislation and regulatory requirements; experience in staffing or agency environments is an asset.

The Human Resources Coordinator supports daily HR operations, including recruitment, onboarding, and the maintenance of employee records. They also assist with benefits administration, policy implementation, and ensuring regulatory compliance.

Candidates should have post-secondary education in Human Resources or Business Administration and proficiency in HRIS and MS Office. Strong organizational skills and a solid understanding of employment legislation are required.

• Time managementPreferred

Identified from the job description. Confirm important requirements above.

• Human Resources Management
• Benefits Administration
• Employee Relations
• HR Policy Implementation
• Recruitment Coordination
• Onboarding
• Employee Records Management
• HR Reporting
• Regulatory Compliance
• Time Management
• Written and Verbal Communication
• HRIS
• MS Office
• Employment Legislation

• Human Resources
• Administrative
• Management & Leadership

Minimum education

Bachelor’s degree

Minimum experience

0+ years

Apply by

Feb 20, 2027

Posting language

English

Working hours

40 hours per week

Seniority

Entry level

Application method

Direct apply is available