Recruitment Coordinator - Term

Original job posting

Lead the onboarding process for Mechanics and Rail Yard Transload Operators, ensuring a seamless candidate experience. Coordinate pre-employment testing, manage new hire packets, and track progress within the ATS.

Job details

Description Be the First Step in Someone’s Success Story! Do you love helping people feel welcome and set up for success? Are you organized, proactive, and ready to make a big impact from day one? If so, we want you on our team! We’re looking for an enthusiastic Recruitment Coordinator to create an exceptional experience for our Skilled Trades and Bulk Operations divisions. In this role, you’ll be the friendly face (and voice!) behind the onboarding process—guiding candidates through every step, making sure they feel supported, and ensuring everything runs smoothly from start to finish. You’ll also have the chance to expand your expertise and cross-train with other regions, making this a role full of learning, growth, and connection. Location: Dartmouth, NS Schedule: Monday - Friday | 8:00am - 4:30pm Job Type: Term | 14 month-contract What You’ll Love About This Role You Make a Difference Every Day – Be the reason someone’s first impression is amazing. Team Spirit – Collaborate with recruiters, operations, compliance, and leadership to make things happen. Growth Opportunities – Learn, cross-train, and take on new challenges in a supportive environment. Dynamic Work – Every day brings something new and exciting—no two days are the same! Your Day-to-Day Impact Lead the onboarding process for Mechanics and Rail Yard Transload Operators across the organization. Send new hire packets, coordinate pre-employment testing, and keep everything on track. Guide candidates through a seamless, stress-free onboarding experience. Partner with multiple teams to ensure smooth handoffs and compliance. Track progress and manage onboarding status in the ATS. What We’re Looking For Experience That Shines – 2+ years in onboarding, recruiting coordination, or HR admin (bonus if you’ve worked in transportation/logistics!). Tech-Savvy & Organized – Comfortable managing ATS workflows and juggling multiple priorities. Great Communicator – Professional, clear, and approachable with candidates and internal teams. Detail-Oriented – You never miss a step and thrive under deadlines. Language Skills – Bilingual in English/French is a plus Flexibility: Ability to support other regions when needed; occasional extended hours during busy times. If you’re ready to bring positive energy and exceptional service to every onboarding experience, apply today and help us welcome the best talent to our team!

What you’ll do

Lead the onboarding process for Mechanics and Rail Yard Transload Operators, ensuring a seamless candidate experience. Coordinate pre-employment testing, manage new hire packets, and track progress within the ATS.

Requirements

Requires 2+ years of experience in onboarding, recruiting coordination, or HR administration, preferably within the transportation or logistics industry. Candidates must be tech-savvy, detail-oriented, and possess strong professional communication skills.

Listed skills

• Organization · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Onboarding
• Recruiting Coordination
• HR Administration
• ATS Workflow Management
• Candidate Experience
• Communication
• Organization
• Detail Orientation
• Bilingualism
• Transportation Logistics

Job areas

• Human Resources
• Transportation
• Logistics
• Administrative