Recruitment Coordinatr

Job summary

Coordinate recruitment administration, including job postings, application processing, interview scheduling, candidate communications, and applicant tracking system updates. Maintain confidential hiring records, support recruiters and hiring managers, assist with onboarding and recruitment reporting, and contribute to process improvements.

Job details

💻 We’re Hiring: Recruitment Coordinator 📍 Remote (Canada) 🕒 Full-Time / Part-Time 💼 Level: Entry-Level / Junior We’re looking for a detail-oriented, organized, and proactive Recruitment Coordinator to support recruitment activities, candidate communication, interview scheduling, applicant tracking, and day-to-day hiring operations. This role is ideal for candidates who enjoy working with people, coordinating schedules, maintaining accurate records, and helping create a smooth and positive candidate experience in a fully remote environment. 🎯 Key Responsibilities Provide administrative support for day-to-day recruitment activities Assist with posting job advertisements across online job boards and recruitment platforms Review incoming applications and organize candidate information Coordinate interview schedules between candidates, recruiters, and hiring managers Communicate with candidates regarding interview arrangements, updates, and next steps Maintain and update applicant tracking systems (ATS) and recruitment databases Prepare interview schedules, candidate profiles, and recruitment-related documents Support recruiters with candidate screening and application processing Follow up with candidates and hiring managers to ensure timely communication Assist with reference checks and pre-employment documentation when required Help coordinate onboarding activities for successful candidates Maintain accurate and confidential recruitment records Track recruitment progress, candidate status, and hiring timelines Prepare recruitment reports and summaries for internal review Respond to routine candidate inquiries professionally and promptly Collaborate with HR, hiring managers, and other departments to support hiring needs Ensure recruitment activities follow company policies and applicable employment requirements Assist with improving recruitment workflows and candidate communication processes Support recruitment projects and employer branding initiatives when needed Perform other recruitment and administrative duties as assigned ✅ Requirements Entry-Level / Junior candidates are welcome to apply 0–3+ years of experience in recruitment, human resources, administration, customer service, or a related field A diploma or bachelor's degree in Human Resources, Business Administration, or a related field is an asset but not required Strong organizational and time-management skills Excellent written and verbal communication skills in English Strong attention to detail and accuracy Ability to coordinate multiple interviews, schedules, and recruitment tasks simultaneously Professional and courteous communication with candidates and internal stakeholders Proficiency with Microsoft Office, including Word, Excel, and Outlook, or Google Workspace Familiarity with applicant tracking systems (ATS), HR software, or recruitment platforms is an asset Ability to maintain confidential candidate and employee information Strong interpersonal, problem-solving, and follow-up skills Ability to prioritize tasks and meet deadlines in a fast-paced environment Ability to work independently and collaborate effectively with distributed teams Professional, dependable, and results-oriented attitude Willingness to learn new recruitment tools, systems, and processes Based in Canada and legally authorized to work in Canada Able to work effectively in a fully remote environment Reliable internet connection and a suitable home office setup 🌟 What We Offer Fully remote work arrangement within Canada Flexible and supportive work environment Comprehensive training and onboarding Hands-on experience with recruitment coordination and HR operations Opportunities to develop skills in candidate sourcing, interview coordination, and talent acquisition Exposure to modern applicant tracking systems, HR software, and recruitment technologies Career growth opportunities toward Recruiter, Talent Acquisition Specialist, HR Coordinator, Senior Recruitment Coordinator, or related roles Supportive and collaborative remote workplace culture Continuous learning and professional development opportunities Opportunities to contribute to recruitment projects and process improvements Competitive compensation and benefits package

What you’ll do

Coordinate recruitment administration, including job postings, application processing, interview scheduling, candidate communications, and applicant tracking system updates. Maintain confidential hiring records, support recruiters and hiring managers, assist with onboarding and recruitment reporting, and contribute to process improvements.

Requirements

Suitable for entry-level candidates with 0–3+ years of experience in recruitment, human resources, administration, customer service, or a related field; a relevant diploma or bachelor's degree is an asset but not required. Requires strong organization, communication, attention to detail, scheduling, confidentiality, and proficiency with Microsoft Office or Google Workspace; candidates must be authorized to work in Canada and able to work remotely.

Benefits

• Flexible Work Environment
• Training and Onboarding
• Career Growth Opportunities
• Professional Development
• Competitive Compensation and Benefits Package

Listed skills

• Time management · Preferred
• Organization · Preferred
• written communication · Preferred
• Microsoft Office · Preferred
• Google Workspace · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Recruitment Coordination
• Interview Scheduling
• Candidate Communication
• Applicant Tracking Systems
• Recruitment Administration
• Application Processing
• Candidate Screening
• Recordkeeping
• Confidentiality
• Time Management
• Organization
• Written Communication
• Verbal Communication
• Microsoft Office
• Google Workspace
• Follow-Up

Job areas

• Human Resources
• Administrative