26-34 – Human Resources Assistant

Posting Status Open Posting Date August 14, 2026 Closing Date August 20, 2026 Location: Vancouver (east side) Start Date Expected Hours of Work: Expected Hours Of Work Hybrid - Monday - Friday - 9am-5pm In Office - Tuesday, Wednesday and Thursday Collaborative environment with cross-functional team interactions. Occasional evening or weekend work may be required depending on operational needs. Department 06 Position Status Permanent Full-Time Highlights The hybrid HR Assistant role works within Spectrum’s Human Resources Department, as part of a collaborative administration team that supports our Co-Directors, Coordinators, Managers, Front line CSW staff and reports to the Director, Human Resources. A diverse role, the HR Assistant will support a variety of HR functions with key accountabilities for following: – HR processes and documentation – Requirements of employment – System access management – Payroll Support – Benefit administration – Support Recruitment and Onboarding efforts – Schedule Input – Record keeping and file management – Employee relations – Employee safety, welfare, wellness, and health reporting; and – Termination processing – Day-to-day efficient operation of the HR department. Duties And Responsibilities Specific Responsibilities will include some or all of the following: – Assist with job postings, pre-screening, interviewing job applicants and short-listing candidates – Process hiring-related paperwork; references, requirements of employment (criminal record search, first aid certificate, orientation training and online training) – Inform job applicants of details such as duties and responsibilities, compensation and benefits. – Complete items on new hire checklists, and send introductory emails to staff – Interpret and explain human resources policies, procedures, standards, or regulations. – Maintain current knowledge of the Employment Standards Act and Human Rights laws. – Prepare or maintain employment records related to events, such as hiring, training checklists, termination, leaves, position changes and transfers – Input of employee rotation schedules – Provide input for improvement and development in recruitment processes and best practices to HR team – Benefit Administration – enrollments, terminations, individual and organization wide salary increases and updates, overage dependent oversight, MPP enrollments, plan member updates – dependents/beneficiary. – System management – software access and permissions – Payroll support – processing of seniority increases and reporting – Personnel file and records management; online and file records – Processing terminations – full cycle – Attendance and participation in meetings such as; Health & Safety committee and department meetings – Other duties as assigned by the HR Director, HR Manager or Co-Directors. Reports To HR Director Rate Of Pay $26/hr Probation 3 months Driving Requirement Driving not required Preferred Training Or Experience – Excellent verbal and written communication skills. – Excellent interpersonal skills, time-management and organizational skills, with good judgment in task prioritization. – Ability to handle confidential material and situations with tact and discretion; – Establish and maintain effective on-going communication with organizational leaders and managers – Able to maintain a professional, approachable and appropriate attitude when interacting with all levels of personnel – Able to work independently as well as part of a team with flexibility and willingness to learn and to take initiative on variety of tasks and projects as assigned – Strong ability to proactively, critically, and collaboratively problem solve; – Ability to quickly learn and leverage new software. – Proficient in MS Office – Prior experience with Comvida and Sharevision software is not required but considered an asset. Specific Training Or Experience Required Computer proficiency (email, Word, internet usage) Service Admin

The HR Assistant supports various human resources functions including recruitment, onboarding, payroll support, and benefit administration. They are responsible for maintaining employee records, managing system access, and ensuring the efficient day-to-day operation of the HR department.

Candidates must have computer proficiency in email and Word, along with excellent communication and organizational skills. Prior experience with Comvida and Sharevision software is considered an asset but not required.

• Time managementPreferred
• Problem solvingPreferred

Identified from the job description. Confirm important requirements above.

• Recruitment
• Onboarding
• Payroll Support
• Benefit Administration
• Employee Relations
• Record Keeping
• MS Office
• Employment Standards Act
• Human Rights Law
• Personnel File Management
• Interpersonal Communication
• Time Management
• Confidentiality
• Problem Solving
• Comvida
• Sharevision

• Human Resources
• Administrative
• Social Services

Minimum experience

0+ years

Apply by

Sep 14, 2026

Posting language

English

Working hours

40 hours per week

Office presence

3 days per week

Seniority

Entry level