Human Resources Coordinator

Elevate Your Career and Impact at Second Harvest Location: Etobicoke, ON Date: August 2026 Department: Human Resources Reports to: Director, Human Resources Status: Full-Time (Existing vacancy). Salary: $55,000-$58,000 Per Annum Plus Benefits Work Type: Hybrid Time Required on Site: 60% (approximate) The Opportunity Awaits—Where Passion Meets Impact! Second Harvest is Canada’s largest food rescue organization and the expert in perishable food recovery. We rescue surplus, unsold food from across the supply chain and redistribute it to non-profits across the country to feed communities. Demonstrating our values of community, environment, integrity and collaboration, we strive for No Waste. No Hunger. If you are ready to bring your expertise and innovation to a mission-driven organization, this is your moment. Enter Second Harvest… Think we're just about redirecting food surplus? Think bigger. Here's why Second Harvest is your next career leap: Pioneers in food rescue, we are a renowned leader in perishable food redistribution across Canada. With a mission fueled by a no-waste, no-hunger ethos, we're not just changing the game—we're rewriting the rules. Our strategic approach aligns with the United Nations’ Sustainable Development Goals (SDGs), making every day a step towards global change. The Role: The HR Coordinator plays an important role in HR team success. Th HR Coordinator provides operational and administrative support across all Human Resources functions. The role is responsible for delivering a positive employee experience through efficient administration of recruitment, onboarding, HRIS maintenance, benefits administration, employee records, and HR programs. Your Impact: Coordinate full-cycle recruitment activities, including job postings, candidate screening, interview scheduling, assessments, and candidate communications. Partner with hiring managers to support effective and inclusive recruitment practices. Manage employee onboarding and deliver new hire orientation programs to ensure a positive employee experience. Prepare offer letters, employment agreements, and other employment-related documentation. Maintain accurate employee records and HRIS data, ensuring data integrity and confidentiality. Support payroll administration by managing employee data updates and employment status changes. Administer employee benefits programs, including enrollments, changes, and employee inquiries. Coordinate employee lifecycle processes, including leaves of absence, return-to-work plans, and offboarding activities. Support performance management, employee engagement initiatives, learning and development programs, and HR events. Ensure compliance with HR policies, legislation, and organizational standards through accurate documentation, reporting, and audit support. Who You Are: You bring a passion for people, strong organizational skills, and a commitment to delivering an exceptional employee experience. You possess: Post-secondary education, preferably a university degree in Human Resources, Business Administration, or a related field, with 1-3 years of progressive HR experience. Experience working with HRIS platforms and coordinating recruitment processes. Excellent verbal and written communication, interpersonal, and customer service skills. Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines. Strong analytical, problem-solving, and critical thinking abilities. The ability to thrive in a fast-paced environment while working independently and taking initiative. A CHRP designation or progress toward obtaining the designation is considered an asset. Bilingualism (English/French) is an asset. You are: People-Focused: You put people at the heart of your work and understand the importance of building meaningful relationships through clear communication, empathy, and trust. Collaborative: You have a positive and team-oriented approach, work effectively with diverse stakeholders, and navigate competing priorities with diplomacy and professionalism. Service-Oriented: You provide responsive, high-quality support and communicate effectively with employees and leaders at all levels of the organization. Detail-Oriented: You maintain accuracy in your work and can quickly develop a thorough understanding of organizational structures, job requirements, compensation practices, and HR processes. Discreet and Trustworthy: You handle confidential information and sensitive situations with professionalism, sound judgment, and integrity. Tech-Savvy: You are proficient in Microsoft Office applications, comfortable learning new systems, and possess strong digital literacy and HR technology skills. A Robust Compensation Package: A competitive salary paired with a robust benefits package. Comprehensive group insurance (health, dental, life, AD&D and Long-Term disability) Employer match contributions (3%) to a Defined Benefit Pension Plan. Access to parental leave top-up. 4 weeks of annual vacation & 1 additional day per year of service (max 30). 10 paid sick days & 3 personal days. Summer Half-Days to further extend long weekends & Winter holiday closure. Access to an Employee and Family Assistance Program. Professional growth in a role that makes a real difference. Flexible work hours and a commitment to work-life balance. Apply For This Role: Ready to lead at the forefront of food security and sustainability? Join us at Second Harvest and be part of a team that's not just meeting the standard but setting it. Apply today and be the change you want to see in the world. Second Harvest uses AI tools to assist with application screening. We monitor these tools to reduce bias and ensure fair evaluation based on skills and qualifications. Commitment to Equity, Diversity, and Inclusion: Second Harvest is committed to fostering a diverse and inclusive work environment. We strongly encourage applications from all qualified individuals, especially those from equity-deserving groups, including racialized persons/persons of color, Indigenous peoples, women, persons with disabilities, and members of the LGBTQ2S+ community. Accessibility & Accommodations: If you require any accommodations at any stage, please contact us via [email protected] and we will work with you to meet your needs.

The HR Coordinator provides operational and administrative support across all human resources functions, including recruitment, onboarding, and HRIS maintenance. They are responsible for ensuring a positive employee experience while maintaining accurate records and supporting various HR programs.

Candidates must have post-secondary education in Human Resources or a related field and 1-3 years of progressive HR experience. Proficiency in HRIS platforms and strong communication and organizational skills are required for this role.

• Health insurance • Dental insurance • Life insurance • AD&D insurance • Long-term disability insurance • Defined benefit pension plan • Parental leave top-up • Paid vacation • Paid sick days • Personal days • Employee and family assistance program

• Time managementPreferred
• Problem solvingPreferred
• CommunicationPreferred
• Microsoft OfficePreferred

Identified from the job description. Confirm important requirements above.

• Full-cycle recruitment
• HRIS maintenance
• Benefits administration
• Onboarding
• Employee records management
• Payroll support
• Performance management
• Employee engagement
• Communication
• Organizational skills
• Time management
• Problem-solving
• Critical thinking
• Microsoft Office
• Data integrity
• Compliance
• Full-Cycle Recruitment
• Empathy
• Administrative Support
• Workplace Inclusivity
• Supply Chain
• Professionalism
• Organizational Skills
• Ability To Meet Deadlines
• Diplomacy
• Talent Recruitment
• Digital Literacy
• Learning and Development Programs and Policies
• Employee Data Management
• Auditing
• Benefits Administration
• Business Administration
• Certified Human Resources Professional
• Customer Service
• Confidentiality
• Critical Thinking
• Data Integrity
• Human Resources Information System (HRIS)
• Employee Engagement
• Performance Management
• Employment Contracts
• English Language
• Food Security
• French Language
• Leadership
• Innovation
• Problem Solving
• Legislation
• Employee Onboarding
• Proactivity

• Human Resources
• Administrative
• Social Services
• Environmental & Sustainability
• Human Resources Coordinator
• Human Resources Assistant
• Personnel Clerks
• Human Resources Assistants, Except Payroll and Timekeeping

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week

Office presence

3 days per week