Training Coordinator, Transportation

February 13 2018
Categories HR support, Training - Development - Improvement
Montreal, QC

Description

Reporting to the Senior Specialist, Operating Practices and Regulatory Compliance, the Coordinator will support training activities for this department. We are looking for a successful candidate that can jump into the role with both feet and take over the training schedule and curriculum. The training coordinator will collaborate with the Transportation and Safety department in addition to working closely with our Learning and Development team to identify training gaps and ensure all new and existing employees are fully trained

The Coordinator will:
Plan, schedule and follow-up with participants during the training registration process
Handle logistics for training activities including venues and equipment
* Coordinate off-site training activities for employees (travel arrangements)

  • Complete the necessary administrative requirements in the Learning Management System: create a scheduled session, register into a session, and capture the participants who were at the training session.
  • Track and report on training outcomes
  • Maintain employee training records up-to-date in our LMS (VIP)
  • Run mandatory training gap analysis reports (identify all non-compliance and future expiry dates) and other training needs and attendance reports as required ensuring proper delivery of existing training programs for new employees and certification of existing employees.
  • Collaborate with internal stakeholders regarding training needs and delivery
  • Establish and maintain relationships with external training suppliers
  • Ensure proper processing and tracking of vendor invoices.
  • Coordinating the implementation of various processes related to the management of the department's training resources.
  • Act as a resource person to the various departments for all questions pertaining to his or her duties.
  • College diploma in a related field (HR, Training, administration, etc.) However, other combination of skills, education and experience that are relevant may be considered.
  • At least 3 years of established and relevant experience in a administrative role in a training or HR environment
  • Strong abilities in coordinating activities and establishing priorities in a fast-paced environment, while ensuring deadlines are met.
  • Possess very good interpersonal and communication skills in order to collaborate with the members of the various teams and develop suitable trust relationships.
  • Flexible, able to adapt to change and evolving priorities, and remain calm under pressure. Able to participate in the successful implementation of changes.
  • Self-sufficient and able to do the work on his or her own initiative, with limited guidance or supervision.
  • Experience in managing financial resources using appropriate computer tools (e.g. Oracle) and in applying relevant policies.
  • Demonstrate diplomacy and a certain judgment.
  • Excellent verbal and written communication skills in both official languages.
  • Good command of the Microsoft Office suite (PowerPoint, Excel, Word, and Outlook).
  • Knowledge of Sharepoint, an asset.

Competencies:

  • Experience in tracking purchase orders / contracts and tracking and reconciling invoices;
  • Excellent organizational skills and attention to detail;
  • Ability to be proactive, self-motivated and autonomous;
  • Possess very good interpersonal and communication skills in order to collaborate with the members of the various teams and develop suitable trust relationships.
  • Demonstrate diplomacy and a certain judgment.

Flexible, able to adapt to change and evolving priorities, and remain calm under pressure.

Apply now!

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