Payroll & HR Technician

October 6 2017
Industries Industrial products (Others)
Categories Payroll
Montreal-Est, QC

Reporting to the HR Coordinator for Canada, the Payroll & HR Technician will be responsible for the payroll administration for the Canadian galvanizing division.

ESSENTIAL FUNCTIONS (other duties may be assigned):

  • Experience in implementation of a new payroll system (Desjardins).
  • Ensure the revision, changes and submission of the payroll for 250 employees in Canada (Québec, Ontario & Nova Scotia), in accordance to the established pay schedule and in compliance with applicable standards, regulations and laws;
  • Computes wages and deductions and enters data into computer;
  • Maintains files pertaining to payroll and human resources records;
  • Ensure, through regular processing and updating, the integrity of the data required to process payroll, group insurance, pension plan and ESPP;
  • Reviews time sheets/reports, wage computation, and other information in order to detect and reconcile payroll discrepancies.
  • Provides guidance on various payroll transactions verifying payroll data for accuracy.
  • Administer and maintain the management of the payroll system and process all data including hirings, terminations, movement within the company, leave and benefits (in collaboration with the human resources department);
  • Issues and records adjustments related to previous errors or retroactive increases;
  • Provides information to employees and managers on payroll matters;
  • Distributes and collects timecards each pay period;
  • Prepares and balances period-end reports and reconciles issued payrolls.
  • Prepares statistical reports, statements, and summaries related to pay and submits to appropriate departments.
  • Prepares quarterly tax payments;
  • Keeping up-to-date on any changes in legislations or standards with respect to labor laws and internal pay policies (Québec, Ontario and Nova Scotia);
  • Assists Human Resources department with other tasks and projects as needed.
  • Works with other departments as necessary to ensure proper payments to employees and outside vendors;
  • Will be required to assist in performing a variety of personnel support duties including assistance with screening resumes, data entry into the personnel database, processing within grade increases, and backup to other functions as needed;
  • Verify and issue Provincial and Federal Taxes forms at the end of the year and track taxable benefits;
  • Drafting and implementing procedures (SOX), processes and policies;
  • Perform any other related duties as may be assigned by his or her immediate supervisor.

QUALIFICATION

  • High school diploma is required and five years previous payroll processing experience is required.
  • Good understanding of human resources administration.
  • Knowledge of Canadian (for Québec, Ontario and Nova Scotia) laws related to payroll.
  • Bilingualism (oral and written).
  • Good knowledge of Word and Excel software.
  • Excellent knowledge of tax laws and regulations.
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