Coordinator, Health and Safety Committees

September 10 2021
Categories HR, Training, Health, Security, Disability, Labor Relations - Legal
Ottawa, ON

Primary City: Ottawa 
Other Location(s):Where the successful candidate resides 
Province: Ontario 
Employment Type: Full-Time 
Employment Status: Permanent 
Language Requirement: Bilingual Imperative (CCCC) 
Employee Class and Level: CPMGA01 
Number of Vacancies 1 
Job Closing Date : 30/09/2021 

Job Description

On behalf of the Canada Post Employer Co-Chair, the Coordinator, Health and Safety Committees administers National Joint Health and Safety Committees (NJHSCs) across all bargaining units. Ensures that NJHSC meetings and subsequent actions are tracked and achieved and ensures the effective functioning of the NJHSC meetings. Ensure safety enablers such as Real Estate, Engineering, Operations, HR, and Communications are engaged in committee work as a platform for developing and executing Health Safety priorities and union collaboration. Ensures accurate record keeping of NJHSC meetings and distributes the agenda and minutes to bargaining unit partners. 

Monitors the Local Joint Health and Safety Committees (LJHSCs) to ensure the effective and consistent execution of safety committee functions nationally.  Serves as a conduit between LJHSC activities and national committee activities towards union collaboration at all levels and the appropriate escalation and prioritization of safety matters within the committee model.    

Job Responsibilities

Below are the main job requirements and responsibilities for the Coordinator, Health and Safety Committees.

1.    Coordinates and prepares the NJHSC agendas and minutes as per Canada Labour Code requirements with bargaining unit partners. Prepares and approves materials and responses on issues raised and provided to the unions through the NJHSC. Serves as an advisor to the NJHSC members related to committee processes and protocols.

2.    Tracks and monitors the resolutions of complex and potentially contentious safety issues before joint committees through collaboratively engaging a variety of stakeholders including NJHSC members, LJHSCs, Key Process Stakeholders, Process Owners, Health and Safety subject matter experts, Labour Relations and bargaining agents; facilitates meetings and coordinates the resolution of issues focusing on customer satisfaction and alignment with Canada Post strategies, objectives and values. 

3.    Ensures LJHSCs and the NJHSCs operate within the framework of the collective agreements, the Canada Labour Code and CPC policies, procedures and processes. 

4.    Coordinates between various process stakeholders and supports where applicable the strategy for stakeholder and Union notification, participation and involvement in various initiatives before the NJHSC, ensuring adherence to the Canada Labour Code, collective agreements and enabling union and stakeholder collaboration and value-add in the effective execution of safety priorities. 

5.    Provides consultation on what matters should be brought forth to the NJHSC to ensure the Committee functions effectively and efficiently. Works with stakeholders to ensure they are prepared adequately to present at the NJHSC. Co-ordinates the translation of source materials, and related documentation required by NJHSC members. 

6.    Tracks the status of joint studies and pilot projects involving the NJHSC or projects funded by the CUPW/NJHSCs as a result of the negotiated collective agreement with respect to the project timetable and deliverables. May also lead projects as deemed appropriate or participate in working groups or task forces associated with projects.

7.    Develops administrative systems, processes and tools to track and maintain all activities of NJHSC Policy Committees. Tracks activities with respect to matters considered and decisions made by the Committee. Ensures that such records are accurate, comprehensive, current, and their confidentiality secure. Ensures ready but restricted access to documents, which contain highly sensitive information. 

8.    Completes, on behalf of Canada Post, the "Employers Annual Hazardous Occurrence Report" (EAHOR) as required by the Canada Labour Code. Coordinates the build and submission as well as liaises with Labour Canada to ensure technology mapping and transition of records.

9.    Participates in various other health and safety (sub) committees as required by the Corporation.  

Qualifications

Education
Completed post-secondary, preferably in a related field OR a combination of equivalent professional experience and training

Experience

  • 1-3 years of relevant functional experience, specifically within administrative functions in Labour Relations and/or Health & Safety.
  • One or more years of experience in a unionized environment is an asset
  • Working knowledge of Health & Safety Federal legislation and requirements
  • Experience working and communicating with senior levels of management
  • Bilingual imperative

Other Candidate Requirements

  • Proficient computer skills and competent with Microsoft Office programs
  • Strong communication, analytical, and customer service skills
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