Filing Clerk, People & Culture

Job Description Reporting to the Manager, Employee Experience (People and Culture), the Filing Clerk position will be responsible for filing, updating and maintaining personnel files. The hourly pay range for this position is $22.83/hr CAD- $25.22/hr CAD Filing Clerk duties and responsibilities: Create and maintain personnel files for employees with their digital and physical personnel files Track and manage all the incoming digital and paper copies for filing and distribution Support document and digitization requests from the People and Culture team Tracking and reporting on filing progress Manage file access requests and keep logs Maintain an efficient filing system Adhere to policies and procedures for personal data protection Monitor and manage inventory of files and supplies; report shortages and replenish as needed As the successful candidate, you will be responsible for the following: Verbal, written and electronic communication regarding the file room and personnel files Perform audit of files and reconcile between digital and paper copies of personnel documents Qualifications: Requires post-secondary level education and / or administration experience with digital personnel files and organizing to prepare for uploading to an HRIS system Strong time management, organizational and analytical skills Demonstrated ability to fulfill responsibilities with a high regard for detail and accuracy Proficiency with Microsoft Office Suite – specifically Excel, along with a willingness and ability to learn other software programs as required Excellent oral and written communication skills Ability to adapt to evolving priorities

The Filing Clerk is responsible for creating, updating, and maintaining both digital and physical personnel files. Key duties include managing document digitization, tracking filing progress, and ensuring adherence to personal data protection policies.

Candidates require post-secondary education or administrative experience with digital personnel files and HRIS preparation. Proficiency in Microsoft Office, specifically Excel, and strong organizational skills are essential.

• Time managementPreferred
• Microsoft ExcelPreferred
• Inventory managementPreferred

Identified from the job description. Confirm important requirements above.

• Digital Filing
• Physical Filing
• Document Digitization
• Data Protection
• Inventory Management
• Auditing
• Microsoft Excel
• Microsoft Office Suite
• Time Management
• Organizational Skills
• Analytical Skills
• Written Communication
• Oral Communication

• Human Resources
• Administrative
• Healthcare

Minimum education

College diploma

Minimum experience

0+ years

Apply by

Sep 20, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level