Talent Acquisition Coordinator

Job summary

Coordinate the full recruitment cycle, including job postings, candidate sourcing and screening, interview scheduling, reference checks, and offer preparation. Maintain recruitment records and metrics, build talent pipelines, support employer branding and inclusion initiatives, and provide a positive candidate experience.

Job details

Founded in 1979, KMB Law is a leading full-service business law firm with offices in Mississauga, Burlington, and Toronto. Guided by a progressive partnership, we operate on core values that emphasize personal and professional respect, community consciousness, and deliver unparalleled value to our clients. KMB Law offers a comprehensive range of legal services—spanning Corporate/Commercial Law, Mergers & Acquisitions, Real Estate & Land Development, Intellectual Property, Franchising, Banking & Financial Services, Civil and Commercial Litigation, Labour & Employment, Family Law, Wills & Estates, and Business Succession. KMB Law is seeking a Talent Acquisition Coordinator with 1-3 years of full-cycle recruitment experience to support the firm's hiring initiatives and deliver exceptional candidate experience throughout the recruitment process. Position Overview Location: Primary office in Mississauga - onsite. Hours: Monday to Friday, 9:00 a.m. – 5:00 p.m. Role Summary: This role coordinates the recruitment process, supports candidate sourcing activities, facilitates interviews, and helps ensure exceptional candidate experience while supporting the firm’s growth through effective talent acquisition and recruitment practices. Key Responsibilities Recruitment Coordination Coordinate the full recruitment cycle. Assist hiring managers in developing job requirements and recruitment plans. Prepare and post job advertisements on job boards, professional associations, LinkedIn, and the firm's career page. Manage candidate applications and maintain recruitment records. Review resumes and conducts initial candidate screenings. Schedule interviews and coordinate communication between candidates and hiring managers. Prepare interview materials and candidate evaluation documents. Conduct reference checks and assist with offer preparation. Candidate Sourcing & Pipeline Development Source candidates through LinkedIn, networking, referrals, and recruitment platforms. Build and maintain talent pipelines for frequently recruited positions. Develop relationships with colleges, universities, and legal education programs. Support student, co-op, intern, and early-career recruitment initiatives. Assist Human Resources Generalist with career fairs and networking events. Candidate Experience Serve as a primary point of contact for candidates, providing timely updates and ensuring a high-quality candidate experience. Coordinate and communicate interview schedules with both hiring managers and candidates. Recruitment Administration & Reporting Develop and maintain an accurate tracking system. Track recruitment metrics include time-to-fill, source effectiveness, and candidate pipeline activity. Provide hiring updates to the Human Resources Generalist. Develop, coordinate, and manage external recruiter relationships. Ensure compliance with employment legislation, firm policies, and recruitment procedures. Employer Branding Coordinate with the Marketing Specialist for any initiative and careers page updates. Promote the firm's culture, values, and employee experience to prospective candidates. Support diversity and inclusion initiatives within recruitment practices. Qualifications Diploma or degree in Human Resources, Business Administration, or a related field. 1-3 years of full cycle recruitment or talent acquisition. Experience within a professional service or legal environment is required. Knowledge of employment legislation and recruitment best practices. Proficiency with Microsoft Office and recruitment platforms such as LinkedIn. Core Competencies Demonstrated recruitment & candidate sourcing experience. Effective relationship building at all levels of the firms. Strong communication skills- written and verbal. Organization & time management Attention to detail Customer Service Orientation Confidentiality & professionalism Collaboration & teamwork Strong problem-solving ability. Able to adapt to changing priorities. The salary range for this position is $60,000-$65,000. KMB Law does not use AI to screen or select candidates. Diversity and Inclusion At KMB Law, we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. KMB Law is committed to diversity and inclusion in all that we do. Accessibility and Accommodation It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodation is available on request for candidates with disabilities taking part in all aspects of the selection process. Background and Reference Checks Any offer of employment may be conditional upon full background checks including a criminal record check, employment and educational verification. How to Apply Interested candidates are invited to submit a resume, brief cover letter, and compensation expectations to hr@kmblaw.com and indicate " Talent Acquisition Coordinator" in the subject line of your email. We do not use artificial intelligence to screen, assess or select applicants for this position. We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. Where we interview an applicant for this position, we will (within 45 days of the interview or the last interview) provide the applicant with information on whether a hiring decision has been made in respect of this position.

What you’ll do

Coordinate the full recruitment cycle, including job postings, candidate sourcing and screening, interview scheduling, reference checks, and offer preparation. Maintain recruitment records and metrics, build talent pipelines, support employer branding and inclusion initiatives, and provide a positive candidate experience.

Requirements

Requires a diploma or degree in Human Resources, Business Administration, or a related field, along with 1–3 years of full-cycle recruitment experience. Experience in a professional services or legal environment, knowledge of employment legislation and recruitment best practices, and proficiency with Microsoft Office and recruitment platforms such as LinkedIn are required.

Listed skills

• Customer service · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Microsoft Office · Preferred
• Relationship Building · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Full-Cycle Recruitment
• Candidate Sourcing
• Interview Coordination
• Candidate Screening
• Talent Pipeline Development
• Recruitment Administration
• Recruitment Metrics Tracking
• Employment Legislation Compliance
• Relationship Building
• Written and Verbal Communication
• Organization and Time Management
• Attention to Detail
• Customer Service
• Confidentiality and Professionalism
• Problem-Solving
• Microsoft Office

Job areas

• Human Resources
• Legal
• Administrative