Recruteur(e) junior et Coordonnateur(trice) de projets (PCO) – Talent Acquisition

Job summary

Support end-to-end recruitment by sourcing and screening candidates, coordinating interviews and offers, and maintaining clear candidate communications. Coordinate recruitment and HR projects, track timelines and metrics, prepare reports, and contribute to process improvements.

Job details

Recruteur(e) junior et Coordonnateur(trice) de projets (PCO) – Talent Acquisition • Lieu : Sainte-Foy, Québec (mode hybride – 3 jours/semaine sur site) • Statut : Poste permanent, temps plein • Rattachement : Équipe Acquisition de talents / RH ________________________________________ Mission du poste Soutenir les activités de recrutement et de coordination de projets RH/talent au sein d’une entreprise pharmaceutique d’envergure mondiale, en appui aux recruteurs seniors et aux gestionnaires d’embauche, tout en assurant une expérience candidat fluide et un suivi rigoureux des initiatives de recrutement. ________________________________________ Responsabilités – Volet Recruteur(e) junior Sous la supervision d’un recruteur sénior : • Support au processus de recrutement de bout en bout • Participer à la prise de besoins et à la définition des profils recherchés. • Rédiger et publier les offres d’emploi sur les différents canaux. • Effectuer le tri des candidatures et la présélection (screening téléphonique ou virtuel). • Planifier les entretiens avec les gestionnaires et assurer les confirmations/logistiques. • Contribuer à la formulation des recommandations d’embauche et au suivi des offres. • Sourcing et engagement des talents • Utiliser les outils de sourcing (bases de CV, réseaux sociaux professionnels, etc.) pour identifier des candidats potentiels. • Approcher les talents de manière proactive selon les orientations données par le recruteur sénior. • Promouvoir les pratiques de recrutement inclusif dans toutes les interactions. • Expérience candidat • Assurer des communications claires et régulières avec les candidats (invitations, suivis, réponses). • Recueillir les commentaires sur l’expérience candidat et les partager avec l’équipe. • Conformité et relations de travail • Appliquer les standards et politiques RH du client en matière de recrutement. • Respecter les conventions collectives et les pratiques en relations du travail, en s’appuyant sur l’expertise des recruteurs seniors et de l’équipe RH. ________________________________________ Responsabilités – Volet PCO (Project Coordination Officer) En appui aux projets de recrutement et de talent & special projects : • Coordination de projets et initiatives RH/Talent • Participer à la planification et au suivi des projets liés au recrutement (campagnes d’embauche, événements carrière, projets d’amélioration de processus). • Tenir à jour les plans de projet (échéanciers, livrables, jalons) et préparer les comptes rendus de réunions. • Coordonner les actions entre les différentes parties prenantes (gestionnaires d’embauche, RH, partenaires externes). • Suivi des indicateurs et reporting • Collecter et consolider des données de recrutement (volumes de postes, délais d’embauche, sources de candidatures). • Préparer des tableaux de bord et rapports simples pour les recruteurs seniors et la direction. • Optimisation des processus • Documenter les processus de recrutement et proposer des pistes d’amélioration (simplification des étapes, automatisation de tâches, standardisation des communications). • Contribuer à la mise en œuvre de bonnes pratiques en matière de talent acquisition et d’expérience candidat. Pourquoi ce rôle junior combiné recruteur & PCO est pertinent • Il permet de décharger les recruteurs séniors des tâches plus opérationnelles (tri, coordination, reporting) tout en offrant au junior une courbe d’apprentissage structurée vers un rôle de recruteur de bout en bout. • Le volet PCO renforce la dimension projets et amélioration continue alignée avec des fonctions Talent & Special Projects, tout en restant centré sur le recrutement. • Il crée une pipeline de talents internes vers des postes de recruteur sénior ou de project manager RH à moyen terme. Junior Recruiter and Project Coordination Officer (PCO) – Talent Acquisition Location: Sainte-Foy, Quebec (hybrid model – 3 days per week on site) Status: Permanent, full-time position Reporting line: Talent Acquisition / HR team Role Purpose Support recruitment activities and HR/talent project coordination within a global pharmaceutical company, working closely with senior recruiters and hiring managers, while ensuring a smooth candidate experience and rigorous follow-up on recruitment initiatives. Responsibilities – Junior Recruiter Scope Reporting to a Senior Recruiter: End-to-end recruitment support Contribute to intake meetings and the definition of required profiles. Draft and post job advertisements across various channels. Screen applications and conduct pre-selection (phone or virtual screenings). Schedule interviews with hiring managers and manage confirmations/logistics. Assist in developing hiring recommendations and tracking offers. Talent sourcing and engagement Use sourcing tools (CV databases, professional social networks, etc.) to identify potential candidates. Proactively approach talent in line with the guidance provided by the Senior Recruiter. Promote inclusive recruitment practices in all interactions. Candidate experience Ensure clear and regular communication with candidates (invitations, follow-ups, responses). Gather feedback on the candidate experience and share insights with the team. Compliance and labour relations Apply the client’s HR standards and policies related to recruitment. Adhere to collective agreements and labour relations practices, relying on the expertise of Senior Recruiters and the HR team. Responsibilities – PCO (Project Coordination Officer) Scope Supporting recruitment and Talent & Special Projects initiatives: HR/Talent project and initiative coordination Contribute to the planning and monitoring of recruitment-related projects (hiring campaigns, career events, process improvement projects). Maintain up-to-date project plans (timelines, deliverables, milestones) and prepare meeting minutes. Coordinate actions between various stakeholders (hiring managers, HR, external partners). Metrics tracking and reporting Collect and consolidate recruitment data (number of roles, time-to-hire, candidate sources). Prepare simple dashboards and reports for Senior Recruiters and leadership. Process optimisation Document recruitment processes and propose improvement opportunities (step simplification, task automation, communication standardisation). Contribute to the implementation of best practices in talent acquisition and candidate experience. Why this combined Junior Recruiter & PCO role is relevant It relieves Senior Recruiters of more operational tasks (screening, coordination, reporting) while offering the junior profile a structured learning path towards a full end-to-end recruiter role. The PCO component strengthens the project and continuous improvement dimension, aligned with Talent & Special Projects functions, while remaining focused on recruitment. It creates an internal talent pipeline towards Senior Recruiter or HR Project Manager roles in the medium term. Formation et expérience • Diplôme d’études collégiales ou universitaires en RH, relations industrielles, administration ou domaine connexe. • 1 à 3 ans d’expérience en recrutement, coordination de projets RH ou rôle administratif en environnement corporatif. • Expérience dans le secteur pharmaceutique ou de la santé : un atout. • Expérience en milieu syndiqué : un atout important. Compétences techniques et linguistiques • Connaissance des outils de recrutement (ATS, job boards, LinkedIn, etc.). • À l’aise avec Excel ou outils équivalents pour le suivi et le reporting. • Niveau avancé en français requis. • Niveau intermédiaire en anglais requis (interactions régulières à l’oral et à l’écrit avec des parties prenantes à l’extérieur du Québec). Compétences comportementales • Personne orientée vers les solutions, à l’aise dans des environnements dynamiques. • Capacité à gérer plusieurs demandes simultanées et à prioriser efficacement. • Excellentes aptitudes relationnelles et de communication, avec capacité à adapter son style selon les interlocuteurs. • Rigueur, sens du détail et organisation dans le suivi des dossiers candidats et projets. • Intérêt marqué pour l’expérience candidat et l’impact stratégique du recrutement. • Volonté d’apprendre et de développer ses compétences en recrutement de bout en bout et en gestion de projets. Education and experience College or university degree in HR, industrial relations, business administration or a related field. 1 to 3 years of experience in recruitment, HR project coordination or an administrative role in a corporate environment. Experience in the pharmaceutical or healthcare sector: an asset. Experience in a unionised environment: a strong asset. Technical and language skills Knowledge of recruitment tools (ATS, job boards, LinkedIn, etc.). Comfortable using Excel or equivalent tools for tracking and reporting. Advanced level of French required. Intermediate level of English required (regular oral and written interactions with stakeholders outside Quebec). Behavioural competencies Solution-oriented, comfortable in dynamic environments. Ability to manage multiple concurrent requests and prioritise effectively. Strong interpersonal and communication skills, with the ability to adapt communication style to different stakeholders. Rigour, attention to detail and strong organisational skills in managing candidate files and projects. Strong interest in candidate experience and the strategic impact of recruitment. Willingness to learn and develop end-to-end recruitment and project management skills. How to Apply Explain the application process, deadline (if any), and contact information. Include a link or instructions for submitting the application. A little bit about us At Hudson Talent Solutions, we are shaping the future of talent. From recruitment process outsourcing (RPO) to employer branding and across the complete talent life cycle, we thrive on delivering world-class customer and candidate experiences. People are at the centre of everything we do. We deliver innovative, customized recruitment services and talent solutions to organizations worldwide. We are an innovative and diverse team that works hard and thinks smart. Led by accomplished and inclusive leaders, our people are always open to trying new things to continuously deliver excellence to our clients. At Hudson Talent Solutions, we do not just accept difference, we celebrate it, support it, and thrive on it for the benefit of our employees, our clients, and our community. We are proud to be an equal opportunity workplace and commit to fairness and equality for all during the hiring process and throughout your time with us. Apply now and take the first step in shaping the future of talent solutions! Please note that parts of our communication used in the course of providing our services are generated with AI assistance and have been reviewed for accuracy by a human. As a company, we are committed to the responsible and ethical use of AI in our services. Hudson Talent Solutions is a global talent advisory and workforce solutions partner, helping organizations find, attract, hire, and retain the talent they need to grow: smarter, faster, and more strategically. Since 1999, we’ve partnered with organizations across the Americas, EMEA, and Asia Pacific to support every stage of the talent journey, from employer branding and sourcing strategy to recruitment delivery, workforce management, and transformation initiatives. Today, we deliver a full spectrum of integrated talent solutions powered by human expertise, intelligent technology, and deep market insight. With more than 20,000 hires annually and support for hundreds of clients worldwide, our teams deliver scalable solutions tailored to each organization’s unique hiring goals, operational needs, and growth ambitions. From enterprise RPO and project recruitment to employer branding, talent advisory, and workforce optimization, we help organizations navigate an increasingly complex world of work with confidence.

What you’ll do

Support end-to-end recruitment by sourcing and screening candidates, coordinating interviews and offers, and maintaining clear candidate communications. Coordinate recruitment and HR projects, track timelines and metrics, prepare reports, and contribute to process improvements.

Requirements

Requires a college or university degree in human resources, industrial relations, business administration, or a related field, plus 1–3 years of relevant recruitment, HR project coordination, or corporate administrative experience. Candidates need knowledge of recruitment tools, Excel or equivalent, advanced French, and intermediate English; pharmaceutical or healthcare and unionized-environment experience are assets.

Listed skills

• Project Coordination · Preferred
• Process Improvement · Preferred
• Microsoft Excel · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Recruitment Coordination
• Candidate Screening
• Talent Sourcing
• Interview Scheduling
• Candidate Experience
• Inclusive Recruitment
• Applicant Tracking Systems
• Project Coordination
• Project Planning
• Stakeholder Coordination
• Recruitment Reporting
• Dashboard Preparation
• Process Improvement
• Excel
• French Communication
• English Communication

Job areas

• Human Resources
• Administrative
• Management & Leadership

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