Payroll Administrator

Original job posting

The Payroll Administrator is responsible for processing full-cycle semi-monthly payroll for over 400 employees while ensuring compliance with Canadian payroll laws. They will also manage employee records, handle payroll inquiries, and perform year-end activities such as T4 and T2200 preparation.

Job details

Scope Society of Alberta is a non-profit agency committed to providing a wide range of high quality, innovative services that support people with disabilities to be respected, contributing members of Calgary's communities. POSITION SUMMARY Scope Society of Alberta is seeking an experienced, reliable and task-oriented Payroll Administrator to join our administrative team. WORKING CONDITIONS This position is full-time Monday to Friday (37.5 hours per week). KEY RESPONSIBILITIES Process full cycle of semi-monthly payrolls for 400+ hourly and salary employees (4 per month) in a timely manner. Input new employee files into the accounting system. Complete file transfers from web-based scheduling software system to the payroll system. Manually enter additional timesheets received for each pay run, with attention to detail and accuracy. Review sick time and statutory holiday eligibility. Maintain detailed records and documentation of payroll functions for audit purposes, in accordance with statutory requirements (e.g., time/labour, vacation pay, leaves, corrections, retroactive pay increases, authorized deductions and adjustments, etc.) Complete calculations for and generate manual paycheques, as needed. Respond to phone calls, emails or employee walk-in inquiries regarding payroll and payroll discrepancies in a friendly and professional manner making the necessary adjustments/corrections, as needed. Manage employee vacation accruals and calculate vacation pay for hourly staff Process and remit garnishments or other remuneration adjustments maintaining thorough documentation. Process provincial and federal tax remittances. Ensure compliance with Canadian payroll laws including deductions for taxes, CPP, EI and other statutory requirements, and remain current on changes in payroll legislation and regulations. Work with human resources to ensure pay and employee records are accurate and up to date and the proper documentation and authorizations are received and validated e.g., employee information, pay rates, benefits deductions, work permits, employee status changes, etc. Process records of employment for employees. Ensure authorized employee changes are entered correctly and in a timely manner. Process journal entries, as needed, and reconcile payroll-related entries for financial reporting. Complete year-end activities including preparing and filing of T4s and T2200s. Maintain the general filing system and file all correspondence. Provide analytical reporting and payroll metrics as required. Identify process improvements, focusing on enhancing accuracy, efficiency and overall payroll functionality. QUALIFICATIONS AND EXPERIENCE Certificate or diploma in payroll, business, accounting or related discipline or a combination of education, training and experience. 2 – 3 years experience in completing of full cycle payroll activities. Previous experience with Sage 300 and/or Quickbooks is considered an asset. Proficiency with Microsoft Office. Well-organized and self-motivated. Ability to work in a team in a cooperative manner. Ability to multitask and meet obligations in a deadline driven environment. Detail-oriented with strong time management skills. Capable of handling confidential, sensitive and personal information. APPLICATION To apply, please submit a resume and cover letter by 11:59 PM Sunday September 13, 2026 on quoting the Payroll Administrator position to: Human Resources / Email: employment@scopesociety.ca We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.

What you’ll do

The Payroll Administrator is responsible for processing full-cycle semi-monthly payroll for over 400 employees while ensuring compliance with Canadian payroll laws. They will also manage employee records, handle payroll inquiries, and perform year-end activities such as T4 and T2200 preparation.

Requirements

Candidates must possess a certificate or diploma in payroll, business, or accounting, along with 2-3 years of experience in full-cycle payroll. Proficiency in Microsoft Office and experience with accounting software like Sage 300 or Quickbooks is highly preferred.

Listed skills

• Time management · Preferred
• Attention to detail · Preferred
• Compliance · Preferred
• record keeping · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Accounting · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll processing
• Full cycle payroll
• Accounting
• Data entry
• Record keeping
• Tax remittances
• Compliance
• Sage 300
• Quickbooks
• Microsoft Office
• Analytical reporting
• Time management
• Attention to detail
• Communication
• Confidentiality
• Canadian Payroll
• Professionalism
• Payroll Systems
• Ability To Meet Deadlines
• Sage 300 Construction And Real Estate
• Self-Motivation
• Accounting Software
• Accruals
• Auditing
• Financial Statements
• Innovation
• Multitasking
• Telephone Skills
• QuickBooks (Accounting Software)
• Remittance
• Time Management
• Scheduling
• Process Improvement
• Filing
• Teamwork
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Human Resources
• Social Services
• Payroll Administrator
• Payroll Clerks
• Payroll and Timekeeping Clerks